Admin assistant

HITCHINS (F.E.) MARKETING PTE LTD; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

HITCHINS (F.E.) MARKETING PTE LTD is seeking an Administrative Assistant to manage daily office operations and support management with administrative tasks. The role involves document control, calendar coordination, and handling inquiries, with interaction across internal and external stakeholders.

The ideal candidate should have at least 1 year of relevant experience, strong communication skills, and proficiency in Microsoft Office, capable of working independently while contributing to a team.

Qualifications

• Minimum 1 years' experience as an Administrative Assistant or similar administrative role.
• Strong written and verbal communication skills, with the ability to interact effectively with stakeholders at all levels.
• Proficient in using the Microsoft Office suite (Word, Excel, PowerPoint)
• Ability to work independently and as part of a team
• Flexible and adaptable, with a proactive and solutions-oriented approach

Responsibilities

• Manage daily administrative and office operations.
• Maintain company documents, records, contracts, and filing systems.
• Coordinate meetings, appointments, and company schedules.
• Prepare reports, correspondence, presentations, and other documents.
• Handle incoming calls, emails, and general business inquiries.
• Coordinate with internal departments, clients, vendors, and external parties.
• Assist with purchasing, invoices, expenses, and basic financial administration.
• Ensure office supplies, equipment, and facilities are properly maintained.
• Assist management with administrative and operational projects.
• Ensure company policies and procedures are followed.
• Perform other administrative duties as required.

Skills

Communication skills

Microsoft Office

Stakeholder interaction

Independence

Teamwork

Job description

Key Responsibilities

• Manage daily administrative and office operations.
• Maintain company documents, records, contracts, and filing systems.
• Coordinate meetings, appointments, and company schedules.
• Prepare reports, correspondence, presentations, and other documents.
• Handle incoming calls, emails, and general business inquiries.
• Coordinate with internal departments, clients, vendors, and external parties.
• Assist with purchasing, invoices, expenses, and basic financial administration.
• Ensure office supplies, equipment, and facilities are properly maintained.
• Assist management with administrative and operational projects.
• Ensure company policies and procedures are followed.
• Perform other administrative duties as required.

Requirements

• Minimum 1 years' experience as an Administrative Assistant or similar administrative role
• Strong written and verbal communication skills, with the ability to interact effectively with stakeholders at all levels.
• Proficient in using the Microsoft Office suite (Word, Excel, PowerPoint)
• Ability to work independently and as part of a team
• Flexible and adaptable, with a proactive and solutions-oriented approach