Administrative Assistant

SG SHIPPING PRIVATE LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

SG SHIPPING PRIVATE LTD. is seeking an Administration Assistant to support daily office operations, document handling, and coordination across teams in Singapore. The role requires organised, detail-oriented individuals who can work independently and as part of a team.

Responsibilities include general administrative tasks, data entry, scheduling, onboarding support, and liaison with vendors. Proficiency in Word and Excel is expected, with a proactive attitude toward learning and discretion with

Qualifications

• Candidate should be organised with strong time management and attention to detail.
• Good written and verbal communication skills are required.
• Proficiency in Microsoft Office, especially Word and Excel.

Responsibilities

• Provide general administrative and clerical support to the team.
• Handle filing, documentation, data entry and maintenance of records.
• Manage incoming and outgoing correspondence, emails and calls.
• Assist with scheduling meetings and company activities.
• Coordinate with internal departments and external parties as needed.
• Assist with purchasing of office supplies and inventory control.
• Support onboarding and administrative arrangements for new employees.
• Assist HR and management with employee-related administrative matters.
• Maintain proper records of company assets and documents.

Skills

Organisational skills

Time management

Attention to detail

Communication skills

Tools

Microsoft Word

Microsoft Excel

Job description

Job Summary

We are looking for a responsible, organised and detail-oriented Administration Assistant to support our day-to-day administrative and office operations. The successful candidate will assist with general office administration, documentation, coordination and other administrative duties to ensure the smooth running of the company.

Key Responsibilities

• Provide general administrative and clerical support to the team.


• Handle filing, documentation, data entry and maintenance of records.


• Manage incoming and outgoing correspondence, emails and calls.


• Assist with scheduling meetings, appointments and company activities.


• Coordinate with internal departments, vendors and external parties when required.


• Assist with purchasing of office supplies and monitoring of office inventory.


• Support onboarding and administrative arrangements for new employees.


• Assist HR and management with employee-related administrative matters.


• Maintain proper records of company assets, documents and administrative information.


• Assist with travel arrangements, accommodation and other logistics when required.


• Perform any other administrative duties or ad-hoc tasks assigned by management.

Requirements

• Minimum 1-2 years of experience in administration or a related role.


• Good organisational and time-management skills.


• Strong attention to detail and accuracy.


• Good written and verbal communication skills.


• Proficient in Microsoft Office, particularly Word and Excel.


• Able to work independently as well as part of a team.


• Responsible, proactive, and willing to learn.


• Able to handle confidential information with discretion.


• Good coordination and follow-up skills.