Administrative Assistant

THONG LI PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A project management firm in Singapore is seeking a Project Assistant to support project management activities. You will assist in project documentation, manage subcontractors, and ensure daily administrative operations. The ideal candidate should have good communication skills, be computer literate, and possess strong multitasking and time management abilities. Local or PR status is required for this role, which involves working Monday to Friday.

Qualifications

• Local / PR only.
• Computer literate, with knowledge in Microsoft Office, Excel, and Outlook.
• Must be willing to learn and do.

Responsibilities

• Assist the project manager for the preparation of project work and documentation.
• Manage subcontractors including certifying sub-contractors’ claims.
• Monitor and report on all project planning and progress.

Skills

Good communication skills

Multi-tasking

Time management

Tools

Microsoft Office

Excel

Outlook

Job description

Job Description

• Assist the project manager for the preparation of project work and documentation
• Photo collection and analysis of work done
• Report the work progress to project manager
• Manage subcontractors including certifying sub-contractors’ claims
• Ensure daily administrative operations such as Job / Claim orders are carried out
• To work closely with clients on confirmed projects and will be responsible for assigning and managing the projects from starting to completion and handling over to clients
• Can manage Subcon performance, attending a meeting with client
• Monitors and reports on all project planning and progress
• Provide support to the project team
• Update the project documentation and product documentation to ensure that the documentation os consistent with the internal process
• Any other assignments as and when directed by the Project Manager

Requirements

• Local / PR only
• Computer literate, with knowledge in Microsoft Office, Excel and Outlook
• Must be willing to learn and do
• Good communication skills
• Multi tasking and time management skills with the ability to prioritise task
• Able to work n a team as well as independently
• 5 days a week (Mon to Fri)