Administrative Assistant

GOLDEN WOK PTE. LTD.; Singapore; Presencial; SGD 26.000 - 39.000; Jornada completa

Descripción de la vacante

GOLDEN WOK PTE. LTD. is seeking an Administrative Assistant in Singapore to support daily administrative, finance, accounting, and operational documentation needs.

The role involves processing invoices, maintaining records, supporting outlet and catering operations, and coordinating with suppliers, customers, and internal teams. Training will be provided where necessary. The successful candidate will have 1–2 years of relevant experience, proficiency in MS Office, and strong attention to detail,

Formación

• Minimum 1–2 years of administrative, finance, accounting, or operations experience preferred.
• Experience in F&B or hospitality advantageous.
• Strong attention to detail and accuracy when handling invoices, documents, and records.
• Good organisational and time-management skills.
• Proficient in Microsoft Office, especially Excel and Word.
• Good communication and coordination abilities.
• Ability to work independently and with different departments.
• Responsible, reliable, and eager to learn.
• Ability to handle confidential information appropriately.

Responsabilidades

• Verify suppliers' invoices, prices, quantities, delivery orders, and supporting documents for accuracy.
• Prepare and organise supplier invoices, purchase orders, delivery orders, and related documents.
• Prepare and issue customer invoices accurately and promptly.
• Verify petty cash claims and supporting documents.
• Assist with basic accounting and finance administrative tasks as assigned.
• Perform general administrative duties: data entry, filing, document management, record maintenance.
• Maintain accurate physical and digital records.
• Prepare and print menus, labels, and other operational documents for outlets and catering.
• Coordinate with suppliers, customers, outlets, and internal departments on administrative matters.
• Provide administrative support to management and various departments as needed.

Conocimientos

MS Office

Invoicing

Record keeping

Attention to detail

Organisational skills

Communication

Educación

Diploma (Business/Administration)

Descripción del empleo

About the role

We are looking for a detail-oriented and organised Administrative Assistant to support our day-to-day administrative, finance, accounting, and operational documentation needs. The role involves processing and verifying invoices and documents, maintaining accurate records, supporting outlet and catering operations, and coordinating with suppliers, customers, outlets, and internal departments. Training will be provided where necessary.

Key responsibilities

• Verify suppliers' invoices, prices, quantities, delivery orders, and supporting documents to ensure accuracy

• Prepare, print, organise, and maintain supplier invoices, purchase orders, delivery orders, and other related documents

• Prepare and issue customer invoices accurately and in a timely manner

• Verify petty cash claims and supporting documents

• Assist with basic accounting and finance administrative tasks as assigned

• Perform general administrative duties, including data entry, filing, document management, and record maintenance

• Maintain accurate and organised physical and digital records

• Prepare and print menus, food labels, product labels, and other operational documents to support outlet and catering operations

• Coordinate with suppliers, customers, outlets, and internal departments on administrative and documentation matters

• Provide administrative support to the management and various departments when required

About you

• Minimum 1-2 years of relevant administrative, finance, accounting, or operations experience is preferred

• Candidates with relevant experience in the F&B or hospitality industry will have an added advantage

• Good attention to detail and accuracy when handling invoices, documents, and records

• Good organisational and time-management skills

• Proficient in Microsoft Office, particularly Excel and Word

• Good communication and coordination skills

• Able to work independently as well as collaborate effectively with different departments

• Responsible, reliable, and willing to learn

• Able to handle confidential company and employee information appropriately