Admin cum Accounts Executive

TIN LOK XIAN PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

TIN LOK XIAN PTE. LTD. is seeking an Administrative & Finance Assistant to support day-to-day administrative, finance and operational documentation needs.

The role involves processing and verifying invoices, maintaining records, and coordinating with suppliers, outlets and internal teams. Training will be provided where necessary. Key responsibilities include verifying supplier invoices, organizing documents, issuing customer invoices, supporting basic accounting tasks, and handling general

Qualifications

• Minimum 1–2 years of relevant administrative, finance, or operations experience preferred.
• Good attention to detail and accuracy when handling invoices, documents, and records.
• Proficient in Microsoft Office, particularly Excel and Word.
• Good communication and coordination skills.

Responsibilities

• Verify suppliers’ invoices, prices, quantities, delivery orders and supporting documents for accuracy.
• Prepare and issue supplier invoices, purchase orders, delivery orders and related documents.
• Verify petty cash claims and supporting documents.
• Assist with basic accounting and finance administrative tasks as assigned.
• Perform general administrative duties including data entry, filing, document management and record maintenance.
• Prepare and print menus, labels and other operation documents to support outlets and catering.
• Coordinate with suppliers, customers, outlets and internal departments on administrative matters.
• Provide admin support to management and other departments as required.

Skills

Data entry

Time management

Attention to detail

Communication

Coordination

Tools

Microsoft Office

Job description

Job Summary

We are looking for a detail-oriented and organised Administrative & Finance Assistant to support our day-to-day administrative, finance, and operational documentation needs.

The role involves processing and verifying invoices and documents, maintaining accurate records, supporting outlet and catering operations, and coordinating with suppliers, customers, outlets, and internal departments. Training will be provided where necessary.

Key Responsibilities

Finance & Accounting Support

• Verify suppliers’ invoices, prices, quantities, delivery orders, and supporting documents to ensure accuracy.


• Prepare, print, organise, and maintain supplier invoices, purchase orders, delivery orders, and other related documents.


• Prepare and issue customer invoices accurately and in a timely manner.


• Verify petty cash claims and supporting documents.


• Assist with basic accounting and finance administrative tasks as assigned.

Administrative & Documentation Support

• Perform general administrative duties, including data entry, filing, document management, and record maintenance.


• Maintain accurate and organised physical and digital records.


• Prepare and print menus, food labels, product labels, and other operational documents to support outlet and catering operations.


• Coordinate with suppliers, customers, outlets, and internal departments on administrative and documentation matters.

General Support

• Provide administrative support to the management and various departments when required.


• Carry out other duties, responsibilities, or projects as assigned by the Company from time to time according to business needs.

Requirements

• Minimum 1–2 years of relevant administrative, finance, accounting, or operations experience is preferred.


• Candidates with relevant experience in the F&B or hospitality industry will have an added advantage.


• Good attention to detail and accuracy when handling invoices, documents, and records.


• Good organisational and time-management skills.


• Proficient in Microsoft Office, particularly Excel and Word.


• Good communication and coordination skills.


• Able to work independently as well as collaborate effectively with different departments.


• Responsible, reliable, and willing to learn.


• Able to handle confidential company and employee information appropriately.