Administrative Assistant

RIGGING & MARINE SERVICES PTE LTD; Singapore; Hybrid; SGD 22,000 - 36,000; Full time

Job summary

Rigging & Marine Services Pte Ltd in Singapore is seeking an enthusiastic administrative assistant to start immediately. The role covers clerical tasks, document handling, invoice preparation, and filing systems across physical and digital formats.

You will support with ISO 9001 & ISO 45001 QOHS processes, orders, and supplier communications, while maintaining professionalism in a busy marine environment. On-site with occasional work-from-home Saturdays as arranged.

Qualifications

• Minimum Qualification: O Level.
• Immediate start availability is required.
• Can-do attitude with team-oriented effort.

Responsibilities

• Facilitate technical documents and certificates.
• Handle general administrative and clerical duties.
• Answer phone calls and direct callers to appropriate personnel.
• Create spreadsheets and maintain filing systems (physical and digital).
• Prepare and print documents such as purchase orders and invoices.
• Order supplies (stationery, pantry, coverall, gear, etc.).
• Renew and update company contracts, agreements and licenses.
• Assist with management of the QOHS System (ISO 9001 & ISO 45001).
• Perform other duties as assigned.

Skills

Clerical work

Phone handling

Spreadsheet

Independent worker

Education

O Level

Tools

MS Excel

QOHS System

Office suite

Job description

[This is an immediate position. We are looking for suitable candidate who is able to start work immediately.]

Rigging & Marine Services Pte Ltd, “RMS” was established in 1992, serving both the marine and O&G sectors. Presently, RMS has acquired a formidable amount of experience and skillset as well as an excellent reputation in the field of load testing and marine services.

Candidates are expected to:

• Facilitation of technical documents and certificates


• Handle general administrative and clerical duties


• Answer phone calls and direct callers to appropriate personnel


• Create spreadsheets and maintain physical and digital filing systems


• Prepare and print documents such as purchase orders and invoices


• Order water, stationeries, pantry supplies, coverall, gearing supplies, etc


• Renew and update company contract, agreements, licenses, etc


• Assist with the management of the QOHS System (ISO 9001 & ISO 45001)


• Perform any other duties that as assigned from time to time

Requirements:

• Minimum Qualification: O Level


• Immediate position. Looking for suitable candidate who is able to start work immediately


• Can-do attitude and a resilient spirit


• Willingness to put in individual effort to achieve a team-oriented outcome


• Ability to work independently with minimal supervision


• Have at least 1 year of relevant administrative experience

Working Hours:

• Mondays to Fridays: 8.00am to 5:15pm


• Alternate-Saturdays: 8.00am to 12.00pm (work-from-home arrangement)