Operation Admin Assist/Executive

KOH CIVIL ENGINEERING PTE. LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

KOH CIVIL ENGINEERING PTE. LTD. is seeking an organized Operations Admin Assistant/Executive to support the Project Department with daily administrative tasks and operational reporting.

The role requires preparing and updating regular project reports and coordinating with Project Managers, Engineers, site personnel, and other departments. The ideal candidate has a minimum GCE O Level or equivalent, experience in admin or project support, and proficiency in MS Excel, Word, and Outlook; SAP

Qualifications

• GCE O Level or equivalent with relevant admin training.
• Experience in project support or admin roles preferred.
• Proficient in MS Excel, Word, Outlook.
• Experience with SAP or data-entry systems advantageous.
• Able to work independently and meet deadlines.
• Experience in construction/civil/marine industry advantageous.

Responsibilities

• Prepare and update project reports daily/weekly/monthly.
• Collect and consolidate site information, manpower, equipment usage, progress.
• Enter data for Work Orders, Delivery Orders, timesheets, and documents.
• Coordinate with Project Managers, Engineers, site personnel and other departments.
• Follow up on outstanding reports to ensure timely submission.
• Maintain filing and documentation of project records.
• Update project trackers, schedules, and progress reports.
• Assist with meeting documents, claims, audits and management reporting.
• Provide general administrative support to the Project Department.
• Carry out other duties as assigned.

Skills

Organizational skills

Attention to detail

Time management

Communication

Education

GCE O Level / Nitec / Higher Nitec / Diploma

Tools

Microsoft Excel

Microsoft Word

Outlook

SAP

Job description

We are looking for an organized and responsible Operations Admin Assistant/Executive to support our Project Department in daily administrative work and operational reporting.

Key Responsibilities

• Prepare and update daily, weekly, and monthly project reports.
• Collect and consolidate site information, manpower records, equipment usage, work progress, and other operational data.
• Perform data entry for Work Orders, Delivery Orders, timesheets, and project-related documents.
• Coordinate with Project Managers, Engineers, site personnel, and other departments to obtain the required information.
• Follow up on outstanding reports and ensure timely submission.
• Maintain proper filing and documentation of project records.
• Update project trackers, schedules, and progress reports.
• Assist with supporting documents for meetings, claims, audits, and management reporting.
• Provide general administrative support to the Project Department.
• Carry out any other duties assigned by Management.

Requirements

• Minimum GCE “O” Level, Nitec, Higher Nitec, Diploma, or equivalent.
• Relevant administrative or project support experience is preferred.
• Proficient in Microsoft Excel, Word, and Outlook.
• Experience using SAP or other data-entry systems will be an advantage.
• Able to work independently and communicate with both office and site personnel.
• Good organizational skills, attention to detail, and ability to meet deadlines.
• Experience in the construction, civil engineering, or marine construction industry will be an added advantage.