Administrator-cum-Coordinator

SAITECH INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 36,000 - 43,000; Full time

Job summary

SAITECH INTERNATIONAL PTE. LTD. invites applications for an administrative/operations executive to support daily tasks, maintain client files, and prepare reports ensuring smooth operations at our Raffles Place office.

The role emphasizes effective documentation, invoicing coordination, and timely communication with vendors and accounts staff, with a Monday-to-Friday work week and a salary up to SGD 3,500 per month.

Qualifications

• 1 to 2 years of admin/operations experience in relevant industries.
• Experience in shipping, commodity inspection, or logistics advantageous.
• Proficient in MS Office, especially Excel and PowerPoint.

Responsibilities

• Coordinate daily administrative and operational tasks under guidance from Manager or Ops Executive to support division efficiency.
• Manage documentation and reporting requirements accurately to meet operational needs and deadlines.
• Maintain client files and database records with organized bookkeeping to ensure data integrity.
• Prepare invoicing as assigned and communicate weekly and monthly sales updates to accounts personnel in coordination with Manager.
• Archive and store job files effectively to ensure easy retrieval and compliance.
• Meet deadlines for assigned tasks including vessel and product flow statistics reporting as directed.
• Liaise with vendors, suppliers, and subcontractors to coordinate administrative matters and maintain smooth operations.
• Follow company procedures and SOPs for communication, reporting, and audit compliance to uphold quality standards.

Skills

MS Office

Excel

PowerPoint

Shipping logistics

Admin operations

Tools

MS Office

Job description

Company Overview

The client is a service provider specializing in technical inspection and certification of minerals and agricultural products, supporting quality assurance and compliance for their customers.

Job Summary

You will support the team by maintaining accurate documents and processing reports to ensure smooth administrative operations.

Responsibilities

• Coordinate daily administrative and operational tasks under guidance from Manager or Ops Executive to support division efficiency
• Manage documentation and reporting requirements accurately to meet operational needs and deadlines
• Maintain client files and database records with organized bookkeeping to ensure data integrity
• Prepare invoicing as assigned and communicate weekly and monthly sales updates to accounts personnel in coordination with Manager
• Archive and store job files effectively to ensure easy retrieval and compliance
• Meet deadlines for assigned tasks including vessel and product flow statistics reporting as directed
• Liaise with vendors, suppliers, and subcontractors to coordinate administrative matters and maintain smooth operations
• Follow company procedures and SOPs for communication, reporting, and audit compliance to uphold quality standards

Preferred competencies and qualifications

• Experience using MS Office, especially Excel and PowerPoint, to create reports and presentations
• Prior experience in shipping, commodity inspection, or logistics industries is advantageous
• 1 to 2 years of experience as an admin or operations executive in relevant industries

Other Information

• Job location: Raffles Place
• Work week: Monday to Friday
• Salary: Up to $3,500 per month
• Saitech Intl
• EA Regn No: R1106079