Site Admin ( 5.5 days Alternate Sat) -Jurong Port

HKM HR Management Pte. Ltd.; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

HKM HR Management Pte. Ltd. is seeking an Administrative Assistant to support office operations in Jurong Port Area. The role includes handling visitors and calls, organizing documents, scheduling meetings, and assisting with tender and project documentation for the QS team.

You will manage filing systems, maintain office databases, and coordinate travel arrangements while ensuring confidentiality and professionalism in all interactions.

Qualifications

• Proven at least 1 year as Administrative Assistant with exposure to construction/ QS.
• Excellent organizational and time management skills.
• Proficient in MS Office and office software; able to maintain records.

Responsibilities

• Serve as first point of contact for visitors and calls; handle inquiries professionally.

Skills

Administrative skills

MS Office

Organization

Communication

Teamwork

Discretion

Education

Diploma in Business Administration

Internal Auditor Certification (construction)

Tools

Microsoft Office Suite

Job description

General Office Administration:

• Serve as the first point of contact for visitors and phone calls, handling inquiries professionally and directing them appropriately.
• Manage and maintain office supplies, ensuring adequate stock levels and placing orders when necessary.
• Organize and maintain physical and electronic filing systems, ensuring documents are easily accessible.
• Schedule and coordinate meetings, appointments, and travel arrangements for office staff.
• Prepare and distribute correspondence, memos, and reports as required.
• Handle incoming and outgoing mail, including sorting, distributing, and preparing shipments.
• Maintain and update office databases and records.
• Attend and recording of minutes when require.
• Ensure office facility in operation by completing inspection and conduct repair and maintenance when necessary.
• Assist on IT related matters.
• Perform other general administrative and clerical duties as assigned.
• Assist Quantity Surveyors in the preparation of tender documents, including formatting, collating, and distributing information.
• Manage and organize project-related documents, bills of quantities, drawings, and specifications.
• Track and monitor project progress and deadlines.
• Coordinate communication between the QS team and external stakeholders, such as contractors and clients.
• Prepare and format presentations and reports for the QS team.
• Perform other administrative tasks specifically related to the Quantity Surveying function as required.

Requirements:

• Proven experience at least 1 year as an Administrative Assistant, preferably with some exposure to the construction or quantity surveying industry.
• Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and a proactive approach.
• Professional and presentable demeanour.
• Ability to handle confidential information with discretion.
• Diploma or relevant certification in Business Administration or a related field.
• Internal Auditor Certification related to construction field will be an advantage.

5 days work week with alt sat

Working hour : 8:30 am to 5 :30 pm

location : Jurong Port Area

All applications will be treated in the strictest confidence and only shortlisted candidates will be notified

Yap Lay Choo

EA Licence No. 03C5391 | Registration No. R1987101