ACCOUNTS & ADMIN ASSISTANT

UNITED WORKS PTE. LTD.; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

UNITED WORKS PTE. LTD. is seeking an organised administrative professional to support daily office operations and construction-related tasks at our Singapore site.

You will handle orders, manage supplier communications, and coordinate vehicle and machinery documentation with relevant authorities. You will also prepare quotations, purchase orders, and invoices while creating PowerPoint presentations for internal communications.

Qualifications

• Experience in construction industry.
• Strong communication and interpersonal skills.
• Bilingual in English and Chinese to handle enquiries.
• Minimum 1–2 years of administrative experience.
• Positive attitude and willingness to learn.

Responsibilities

• Answer phone calls and greet visitors to maintain professional office interactions.
• Manage office supplies to ensure availability and organization.
• Coordinate and administer company vehicles and machinery documentation with authorities.
• Receive and process high-volume incoming orders for materials via phone, email, or digital portal.
• Maintain accurate records and documentation for vehicle and machinery supply for billing.
• Invite quotations, negotiate prices, and coordinate with suppliers to secure cost-effective purchases.
• Prepare quotations, purchase orders, delivery orders, and invoices.
• Create presentation slides using PowerPoint to support communication needs.
• Perform administrative duties and tasks to support company operations.
• Carry out other ad-hoc duties as required by the company.

Job description

Job Summary

You will support daily office and construction-related administrative tasks, coordinate vehicle and machinery documentation, process orders, manage supplier communications, and assist management and operations teams to ensure smooth business operations.

Responsibilities

• Answer phone calls and greet visitors to maintain professional office interactions
• Manage office supplies to ensure availability and organization
• Coordinate and administer company vehicles and machinery documentation, including road tax, insurance, servicing, and parking matters with relevant authorities (LTA, One Motoring, URA, HDB)
• Receive and process high-volume incoming orders for ready-mix concrete, premix, mortar, diesel, and related construction materials via phone, email, or digital portal
• Maintain accurate records and documentation for vehicle and machinery supply to internal and external parties for finance billing
• Invite quotations, negotiate prices, and coordinate with suppliers and cross-functional teams to secure cost-effective purchases
• Prepare quotations, purchase orders, delivery orders, and invoices to support procurement and billing processes
• Create presentation slides using PowerPoint to support communication needs
• Perform administrative duties and tasks as assigned to support company operations
• Carry out other ad-hoc duties as required by the company

Preferred competencies and qualifications

• Experience in the construction industry
• Proficiency in MS Office Applications (Word, Excel, PowerPoint) and ERP systems
• Bilingual in English and Chinese to provide quality customer service and attend to enquiries from Chinese-speaking customers
• Minimum N / O Level / ITE / Diploma with 1 to 2 years of administrative experience
• Good communication and interpersonal skills
• Positive attitude and willingness to learn
• Ability to start on short notice

Other Information

• Job Types: Full Time, Permanent
• Working location: 33 Ubi Avenue 3
• Working days: 5 days per week, 9am – 6pm