Administrative Assistant

WL POWER SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

WL POWER SOLUTIONS PTE. LTD. is seeking an organised administrative coordinator to support the Director by handling day-to-day admin tasks, coordinating meetings, maintaining records, overseeing supply orders, and tracking employee attendance to ensure smooth office operations.

The role requires meticulous record-keeping, proactive scheduling, and seamless communication with clients and staff. You will manage email correspondence, prepare memos, and maintain filing and inventory systems, using

Qualifications

• Proven ability to manage administrative tasks and coordinate complex schedules.
• Strong record-keeping and data organization skills.
• Efficient email handling and memo/letter preparation.
• Proactive communicator with internal teams and clients.

Responsibilities

• Manage email correspondence and prepare memos, letters, spreadsheets, and forms to support administrative functions.
• Plan, organize, and schedule meetings with clients at office and onsite locations to ensure timely coordination.
• Maintain filing systems, contact databases, employee lists, and inventory records to ensure accurate and accessible information.
• Oversee the ordering and delivery of supplies to maintain adequate office resources.
• Record and monitor employee attendance using TimeStation to support workforce management.
• Additional office duties as assigned.

Skills

Administrative skills

Scheduling

Record keeping

Communication

Time management

Tools

TimeStation

Job description

Job Summary

This role supports the Director by managing administrative tasks, coordinating meetings, maintaining records, overseeing supply orders, and tracking employee attendance to ensure smooth office operations.

Responsibilities

• Manage email correspondence and prepare memos, letters, spreadsheets, and forms to support administrative functions
• Plan, organize, and schedule meetings with clients at office and onsite locations to ensure timely coordination
• Maintain filing systems, contact databases, employee lists, and inventory records to ensure accurate and accessible information
• Oversee the ordering and delivery of supplies to maintain adequate office resources
• Record and monitor employee attendance using TimeStation to support workforce management
• Additional office duties as assigned.