Office Administrative Assistant

Calais; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

Calais in Singapore is seeking an proactive Administration & HR Support Assistant to maintain the office, handle procurement, and manage document workflows. You will assist in organizing internal events, travel, and onboarding processes while delivering friendly front desk service and reliable administrative support.

The role requires strong Microsoft Office skills, sharp attention to detail, and the ability to multitask in a fast-paced environment. Fresh graduates are welcome to apply.

Qualifications

• Proficient in Microsoft Word, Excel, PowerPoint and fast typing.
• Detail‑oriented with strong multitasking and reliability.
• Excellent communication and teamwork skills.
• Fresh graduates welcome; 1+ years of relevant experience preferred.

Responsibilities

• Daily Administration: Maintain the office environment, manage procurement of office supplies, handle mail and deliveries, and manage fixed asset registration.
• Document Management: Assist in drafting, printing, binding official documents and meeting minutes; oversee archiving of files.
• Meetings & Travel: Organize internal meetings, galas, and team-building events; arrange business travel (flights and hotels) for employees.
• Front Desk & Reception: Answer calls, greet visitors, and provide hospitality tasks like serving tea and water.
• Attendance & HR Support: Assist with staff attendance tracking and onboarding procedures; provide basic HR support.
• Ad-hoc Tasks: Complete other temporary assignments as directed by leadership.

Skills

MS Office

Typing speed

Business writing

Attention to detail

Communication

Teamwork

Tools

Microsoft Office Suite

Job description

Responsibilities

• Daily Administration: Maintain the office environment, manage procurement of office supplies, handle incoming/outgoing mail and express deliveries, and manage fixed asset registration
• Document Management: Assist in drafting, printing, and binding official documents and meeting minutes; oversee systematic classification and archiving of files.
• Meetings & Travel: Assist in organizing internal meetings, annual galas, or team-building activities; manage business travel arrangements (flights and hotels) for employees.
• Front Desk & Reception: Answer inquiry calls, greet and guide visitors, and handle hospitality tasks such as serving tea/water.
• Attendance & HR Support: Assist with staff attendance tracking, onboarding procedures, and provide basic human resources support.
• Ad-hoc Tasks: Complete other temporary assignments as directed by leadership.

Requirments

• Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint); fast typing speed and basic business writing skills.
• Professionalism: Detail-oriented with strong logical thinking and multi tasking abilities; punctual and reliable.
• Communication: Professional appearance, outgoing personality, with excellent coordination and teamwork skills.
• Preferred Qualifications: 1+ years of relevant experience is preferred (outstanding fresh graduates are also welcome to apply)