Administrative Assistant

BDO UNIBANK, INC. (Singapore Branch); Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

BDO UNIBANK, INC. (Singapore Branch) seeks an Administrative Assistant to support the Head/s by coordinating and managing all department tasks, including document preparation, meeting coordination, correspondence handling, and operations support for the Chief Executive.

You will serve as the main liaison, prepare materials, manage MIS submissions, schedule meetings, handle communications, assist HR tasks, and help maintain filing, attendance, and branch workflow with discretion and

Responsibilities

• Serve as central liaison and point of contact for the department, business unit, or office
• Prepare, edit, and encode documents and presentation materials as requested by the Chief Executive
• Monitor and track submission of MIS reports from various units to ensure timely delivery
• Schedule and coordinate appointments and meetings, including arranging venues, equipment, logistics, and refreshments
• Manage all incoming and outgoing correspondences by drafting, finalizing, sorting, distributing, recording, and releasing memos and documents
• Assist with HR-related administrative tasks to support department operations
• Process requisitions for supplies and company giveaways efficiently
• Prepare and distribute company-related materials for the unit as needed
• Perform photocopying and faxing of documents upon request
• Handle all incoming and outgoing telephone calls professionally
• Receive, screen, and assist visitors to maintain a welcoming office environment
• Monitor and track phone expenses to support budget management
• Record and manage notices of absence from department/unit employees
• Organize and maintain the office filing system to ensure easy retrieval of documents
• Schedule employee leaves and coordinate duty handovers during absences
• Support routine branch operations tasks to maintain smooth workflow
• Perform other related duties as assigned to support department and executive needs

Job description

Job Summary

This role supports the Head/s by coordinating and managing all administrative tasks for the department/unit, including document preparation, meeting coordination, correspondence handling, and assisting with operations-related duties assigned by the Chief Executive.

Responsibilities

• Serve as the central liaison and point of contact for the department, business unit, or office
• Prepare, edit, and encode documents and presentation materials as requested by the Chief Executive
• Monitor and track submission of MIS reports from various units to ensure timely delivery
• Schedule and coordinate appointments and meetings, including arranging venues, equipment, logistics, and refreshments
• Manage all incoming and outgoing correspondences by drafting, finalizing, sorting, distributing, recording, and releasing memos and documents
• Assist with HR-related administrative tasks to support department operations
• Process requisitions for supplies and company giveaways efficiently
• Prepare and distribute company-related materials for the unit as needed
• Perform photocopying and faxing of documents upon request
• Handle all incoming and outgoing telephone calls professionally
• Receive, screen, and assist visitors to maintain a welcoming office environment
• Monitor and track phone expenses to support budget management
• Record and manage notices of absence from department/unit employees
• Organize and maintain the office filing system to ensure easy retrieval of documents
• Schedule employee leaves and coordinate duty handovers during absences
• Support routine branch operations tasks to maintain smooth workflow
• Perform other related duties as assigned to support department and executive needs