Administrative assistant

SINCERE FAMILY OFFICE PTE. LIMITED; Singapore; On-site; SGD 31,000 - 42,000; Full time

Job summary

Sincere Family Office is seeking an Executive Assistant to support the Executive Director at our Singapore headquarters. You will manage calendars, coordinate schedules, and facilitate communication to ensure smooth office operations across the organisation.

Responsibilities include handling documents, coordinating travel, and supporting bilingual English/Mandarin communication and documentation. This role is based in Singapore with standard office hours.

Qualifications

• Experience supporting executive leaders and managing calendars.
• Proven ability to arrange travel and accommodation logistics.
• Strong document organization and correspondence handling.

Responsibilities

• Manage the Executive Director’s calendar and schedule meetings.
• Prepare and organize documents and correspondence for daily operations.
• Coordinate communication between the Executive Director and stakeholders.

Skills

Calendar management

Travel coordination

Document management

Stakeholder communication

Bilingual English/Mandarin

Job description

Job Summary

You will support the Executive Director by managing administrative tasks, coordinating schedules, and facilitating communication to ensure smooth office operations at Sincere Family Office’s Singapore headquarters.

Responsibilities

• Manage the Executive Director’s calendar by scheduling meetings and appointments to optimize time and priorities
• Prepare, organize, and maintain documents and correspondence to support daily office functions
• Coordinate communication between the Executive Director and internal or external stakeholders to ensure clear information flow
• Assist in arranging travel and accommodation logistics to support business trips
• Maintain office supplies and equipment to ensure a well-functioning work environment
• Handle incoming calls and emails professionally, directing inquiries appropriately
• Support ad hoc administrative projects as assigned to improve office efficiency
• Use English and Mandarin effectively to communicate and prepare documents, supporting bilingual office needs

Other Information

Location

• 152 Beach Road, #04-07 Gateway East, Singapore 189721

Salary

• SGD 2,800 – 3,800 per month, commensurate with experience

Working Hours

• Monday to Friday, 9:00 am – 6:00 pm

Reports to

• Executive Director

Languages

• English and Mandarin (required for bilingual communication and documentation)