Administrative Assistant

LONG FAITH PTE. LIMITED; Singapore; On-site; SGD 28,000 - 40,000; Full time

Job summary

LONG FAITH PTE. LIMITED is seeking a Department Assistant in Singapore to support the Family Office with daily administrative duties, scheduling, and document management. Fresh graduates and experienced professionals are welcome to apply.

The role involves coordinating internal and external communications, arranging meetings, taking minutes, and ensuring timely follow-ups. It requires strong time management, multitasking, and professional ethics to handle diverse tasks and responsibilities.

Qualifications

• Diploma or Bachelor's degree in Administration/Business Management or related field.
• Strong written and spoken communication.
• Proficient in MS Office with solid document handling.
• Excellent interpersonal and coordination abilities.
• Good time management and multitasking skills.
• Professional ethics and responsibility.

Responsibilities

• Provide comprehensive daily administrative support to the Family Office including scheduling, meeting coordination, document management, and stakeholder management.
• Act as a liaison for internal and external communications, ensuring accurate and timely information flow and follow-up.
• Support scheduling and organising of meetings, including booking conference rooms, preparing materials, taking minutes, and following up on actions.
• Manage day-to-day tasks and projects delegated by the department, ensuring all work is completed on time.
• Handle the reception of clients, partners, and other visitors, arranging meetings and hospitality as needed.
• General administrative support, including filing, stamping, and document management.
• Manage department payment schedule and daily reimbursement.
• Perform other temporary tasks as assigned by the department.

Skills

Communication skills

Interpersonal skills

Time management

Multitasking

Professional ethics

MS Office

Education

Diploma or Bachelor’s degree in Administration/Business Management or related

Job description

Job Description & Requirements

We are a Single Family Office (SFO) based in Singapore, and are looking to hire a Department Assistant who can support with all administrative and department matters. Fresh graduates and experienced professionals are both welcome to apply.

What you will be responsible for:

• Provide comprehensive daily administrative support to the Family Office including but not limited to administrative matters, scheduling, meeting coordination, document management, and stakeholder management.
• Act as a liaison for internal and external communications, ensuring accurate and timely information flow and follow-up.
• Support scheduling and organising of meetings, including booking conference rooms, preparing materials, taking minutes, and following up on actions.
• Manage day-to-day tasks and projects delegated by the department, ensuring all work is completed on time.
• Handle the reception of clients, partners, and other visitors if needed, arranging necessary meetings and hospitality activities.
• General administrative support, including filing, stamping, and document management.
• Manage department payment schedule, and daily reimbursement.
• Perform other temporary tasks as assigned by the department.

Qualifications

• Diploma or Bachelor’s degree or above, preferably in Administration, Business Management or related fields.
• Good written and spoken communication skills
• Proficiency in office software (e.g., Microsoft Office Suite), with strong information management and document processing skills.
• Outstanding interpersonal and coordination skills, with the ability to work efficiently.
• Meticulous with strong time management and multitasking abilities.
• Strong sense of responsibility and professional ethics, with the ability to adapt to urgent tasks.