Department Assistant

Confidential; Singapore; On-site; SGD 40,000 - 52,000; Full time

Job summary

Confidential, a Single Family Office based in Singapore, seeks a Department Assistant to support all administrative and department matters. Fresh graduates and experienced professionals are welcome to apply.

You will provide daily administrative support, coordinate schedules and meetings, manage documents, and liaise with internal and external stakeholders to ensure smooth information flow. The role offers exposure to diverse tasks and requires meticulous organization and professional conduct in

Qualifications

• Diploma or Bachelor’s degree or above, preferably in Administration or related fields.
• Strong written and spoken communication skills.
• Proficiency with Microsoft Office and document management.
• Excellent interpersonal and coordination abilities.
• Meticulous time management and multitasking capability.
• Professional ethics and ability to handle urgent tasks.

Responsibilities

• Provide comprehensive daily administrative support to the Family Office including scheduling, meeting coordination, document management, and stakeholder handling.
• Act as liaison for internal and external communications, ensuring timely information flow and follow-up.
• Support scheduling and organizing meetings, book conference rooms, prepare materials, take minutes, and track actions.
• Manage day-to-day tasks and projects delegated by the department, ensuring on-time delivery.
• Handle reception of clients and visitors, arranging meetings and hospitality as needed.
• General administrative support including filing, stamping, and document processing.
• Manage department payment schedule and daily reimbursements.
• Perform other temporary tasks as assigned by the department.

Skills

Communication skills

Office software proficiency

Interpersonal skills

Time management

Multitasking

Professional ethics

Education

Diploma or Bachelor’s degree or above

Tools

Microsoft Office Suite

Job description

We are a Single Family Office (SFO) based in Singapore, and are looking to hire a Department Assistant who can support with all administrative and department matters. Fresh graduates and experienced professionals are both welcome to apply.

What you will be responsible for:

• Provide comprehensive daily administrative support to the Family Office including but not limited to administrative matters, scheduling, meeting coordination, document management, and stakeholder management.
• Act as a liaison for internal and external communications, ensuring accurate and timely information flow and follow-up.
• Support scheduling and organising of meetings, including booking conference rooms, preparing materials, taking minutes, and following up on actions.
• Manage day-to‑day tasks and projects delegated by the department, ensuring all work is completed on time.
• Handle the reception of clients, partners, and other visitors if needed, arranging necessary meetings and hospitality activities.
• General administrative support, including filing, stamping, and document management.
• Manage department payment schedule, and daily reimbursement.
• Perform other temporary tasks as assigned by the department.

Qualifications

• Diploma or Bachelor’s degree or above, preferably in Administration, Business Management or related fields.
• Good written and spoken communication skills
• Proficiency in office software (e.g., Microsoft Office Suite), with strong information management and document processing skills.
• Outstanding interpersonal and coordination skills, with the ability to work efficiently.
• Meticulous with strong time management and multitasking abilities.
• Strong sense of responsibility and professional ethics, with the ability to adapt to urgent tasks.