Administrative Assistant

ECO GARDEN PTE LTD; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

ECO GARDEN PTE LTD in Singapore seeks an Administrative Assistant to manage daily office operations, coordinate meetings, handle correspondence, and support HR onboarding and work pass administration. The role emphasizes confidentiality and teamwork.

You will prepare reports and presentations, maintain filing systems (electronic and physical), and assist multiple departments with ad hoc tasks, requiring strong organization and independence.

Qualifications

• Experience as Administrative Assistant or in a similar role preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management abilities.
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.

Responsibilities

• Manage and organize daily office operations and procedures.
• Handle correspondence, including emails, phone calls and mail.
• Schedule and coordinate meetings, appointments and travel arrangements.
• Prepare and edit documents, reports and presentations.
• Maintain filing systems, both electronic and physical.
• Assist in HR functions such as onboarding new employees.
• Monitor and assist in work pass administration for new application, renewal, cancellation and related matters.
• Monitor and renew all insurance including but not limited to vehicle and machinery.
• Support various departments with administrative tasks as needed.

Skills

Time management

Organizational skills

Teamwork

Discretion

Tools

MS Office

Job description

Responsibilities

• Manage and organize daily office operations and procedures.
• Handle correspondence, including emails, phone calls and mail.
• Schedule and coordinate meetings, appointments and travel arrangements.
• Prepare and edit documents, reports and presentations.
• Maintain filing systems, both electronic and physical.
• Assist in HR functions such as onboarding new employees.
• Monitor and assist in work pass administration for new application, renewal, cancellation and related matters.
• Monitor and renew all insurance including but not limited to vehicle and machinery.
• Support various departments with administrative tasks as needed.

Requirements

• Experience as an Administrative Assistant or in a similar role preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management abilities.
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.