Administrative Assistant

ECO GARDEN PTE. LTD.; Singapore; On-site; SGD 35,000 - 48,000; Full time

Job summary

ECO GARDEN PTE. LTD. seeks an organized Administrative Assistant to manage daily office operations, handle correspondence, and coordinate meetings in Singapore. You will assist with HR onboarding, work pass administration, and insurance renewals, while supporting multiple departments with various admin tasks.

The role requires strong MS Office skills, exceptional time management, and a high level of discretion. Independent work and teamwork are both essential in this position.

Qualifications

• Experience in administrative roles or similar
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time-management abilities
• Ability to work independently and as part of a team
• High level of discretion and confidentiality

Responsibilities

• Manage and organize daily office operations and procedures.
• Handle correspondence, including emails, phone calls and mail.
• Schedule and coordinate meetings, appointments and travel arrangements.
• Prepare and edit documents, reports and presentations.
• Maintain filing systems, both electronic and physical.
• Assist in HR functions such as onboarding new employees.
• Monitor and assist in work pass administration for new application, renewal, cancellation and related matters.
• Monitor and renew all insurance including but not limited to vehicle and machinery.
• Support various departments with administrative tasks as needed.

Skills

Organizational skills

Time management

Discretion/Confidentiality

Teamwork

Independent work

Tools

MS Office

Job description

Responsibilities

• Manage and organize daily office operations and procedures.
• Handle correspondence, including emails, phone calls and mail.
• Schedule and coordinate meetings, appointments and travel arrangements.
• Prepare and edit documents, reports and presentations.
• Maintain filing systems, both electronic and physical.
• Assist in HR functions such as onboarding new employees.
• Monitor and assist in work pass administration for new application, renewal, cancellation and related matters.
• Monitor and renew all insurance including but not limited to vehicle and machinery.
• Support various departments with administrative tasks as needed.

Requirements

• Experience as an Administrative Assistant or in a similar role preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management abilities.
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.