Administrative Assistant

Divine Space Construction Pte Ltd; Singapore; On-site; SGD 33,000 - 42,000; Full time

Job summary

Divine Space Construction Pte Ltd is seeking an Administrative Assistant to support daily office operations in Singapore. You will coordinate office activities, supervise staff, manage phone calls, and prepare reports and proposals as assigned.

The role requires strong communication, excellent organizational skills, and familiarity with MS Office and basic accounting principles. Experience with ERP systems is a plus and high school diploma or equivalent is preferred.

Qualifications

• Proven experience as Administrative Assistant, office assistant, or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Qualifications in secretarial studies will be an advantage.
• High school diploma: BSc/BA in office administration or relevant field is preferred.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Supervise administrative staff and divide responsibilities to ensure performance.
• Manage phone calls.
• Distributing information to relevant parties within the organization.
• Accessing Government Portals.
• Assisting the Quantity Surveyor team
• Support budgeting and bookkeeping procedures.
• Maintaining accurate records of various transactions and activities.
• Reconciling invoices and receipts.
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned.
• Assist colleagues whenever necessary.

Skills

Communication skills

Organizational skills

Leadership

MS Office

Education

High school diploma / BSc or BA in office administration

Tools

ERP software

Office management software

Basic accounting principles

Job description

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Supervise administrative staff and divide responsibilities to ensure performance.
• Manage phone calls.
• Distributing information to relevant parties within the organization.
• Accessing Government Portals.
• Assisting the Quantity Surveyor team
• Support budgeting and bookkeeping procedures.
• Maintaining accurate records of various transactions and activities.
• Reconciling invoices and receipts.
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned.
• Assist colleagues whenever necessary.

Requirements and skills

• Proven experience as Administrative Assistant, office assistant, or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Qualifications in secretarial studies will be an advantage.
• High school diploma: BSc/BA in office administration or relevant field is preferred.