Admin assistant

HITCHINS (F.E.) MARKETING PTE LTD; Singapore; On-site; SGD 22,000 - 36,000; Full time

Job summary

Hitchins (F.E.) Marketing Pte Ltd is seeking an Administrative Assistant to support daily office operations in Singapore. The role includes handling documents, coordinating meetings, preparing reports, and managing inquiries.

You will work with multiple departments and external partners to maintain smooth workflows and efficient operations. The successful candidate will have at least 1 year of administrative experience, strong communication skills, and proficiency in Word, Excel and PowerPoint.

Qualifications

• Minimum 1 year of experience in an Administrative Assistant or similar role.
• Strong written and verbal communication skills.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Ability to work independently and as part of a team.
• Flexible and proactive problem-solver.

Responsibilities

• Manage daily administrative and office operations.
• Maintain company documents, records, and filing systems.
• Coordinate meetings, appointments, and schedules.
• Prepare reports, correspondence, and presentations.
• Handle calls, emails and general inquiries.
• Coordinate with internal departments, clients, vendors and external parties.
• Assist with purchasing, invoices, expenses, and basic financial administration.
• Ensure office supplies, equipment and facilities are maintained.
• Support management with administrative and operational projects.
• Ensure company policies and procedures are followed.
• Perform other administrative duties as required.

Skills

Administrative experience

Communication skills

Independent worker

Team player

Flexibility

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Key Responsibilities

• Manage daily administrative and office operations.
• Maintain company documents, records, contracts, and filing systems.
• Coordinate meetings, appointments, and company schedules.
• Prepare reports, correspondence, presentations, and other documents.
• Handle incoming calls, emails, and general business inquiries.
• Coordinate with internal departments, clients, vendors, and external parties.
• Assist with purchasing, invoices, expenses, and basic financial administration.
• Ensure office supplies, equipment, and facilities are properly maintained.
• Assist management with administrative and operational projects.
• Ensure company policies and procedures are followed.
• Perform other administrative duties as required.

Requirements

• Minimum 1 years’ experience as an Administrative Assistant or similar administrative role
• Strong written and verbal communication skills, with the ability to interact effectively with stakeholders at all levels.
• Proficient in using the Microsoft Office suite (Word, Excel, PowerPoint)
• Ability to work independently and as part of a team
• Flexible and adaptable, with a proactive and solutions-oriented approach