Administration Manager

sar facility services pte. ltd.; Singapore; On-site; SGD 50,000 - 67,000; Full time

Job summary

sar facility services pte. ltd. is seeking an Administration Manager to oversee day-to-day office operations in Singapore.

You will supervise staff, allocate daily tasks, manage correspondence, filing, and records, and coordinate with clients, suppliers, contractors, and government agencies to ensure smooth, compliant operations. This role requires strong Microsoft Office skills, excellent organization, and the ability to work independently while leading a small team.

Qualifications

• Minimum 2-3 years of administrative experience.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office.
• Excellent organizational and time-management abilities.
• Ability to work independently and manage multiple tasks.
• Good leadership and problem-solving skills.

Responsibilities

• Manage day-to-day office administration and ensure smooth operations.
• Supervise staff and allocate daily tasks.
• Handle office correspondence, filing, and record keeping.
• Prepare reports, letters, quotations, invoices, and other admin documents.
• Coordinate with clients, suppliers, contractors, and government agencies.
• Manage office supplies, equipment, and maintenance.
• Assist with HR administration including employee records, attendance, leave, onboarding docs.
• Coordinate meetings, appointments, and company schedules.
• Monitor admin expenses and support budgeting and cost control.
• Ensure company policies and procedures are properly followed.
• Handle confidential company and employee information professionally.
• Support management with ad-hoc administrative and operational tasks.

Skills

Office administration

Staff supervision

Documentation

Reporting

Client coordination

HR administration

Meeting coordination

Budget control

Policy compliance

Confidential information handling

Ad-hoc tasks

Tools

Microsoft Office

Job description

Administration Manager - Job Scope

Key Responsibilities:

• Manage day-to-day office administration and ensure smooth office operations.
• Supervise staff and allocate daily tasks.
• Handle office correspondence, documentation, filing, and record keeping.
• Prepare reports, letters, quotations, invoices, and other administrative documents.
• Coordinate with clients, suppliers, contractors, and government agencies when required.
• Manage office supplies, equipment, and maintenance matters.
• Assist with HR administration, including employee records, attendance, leave, and onboarding documentation.
• Coordinate meetings, appointments, and company schedules.
• Monitor administrative expenses and support basic budgeting and cost control.
• Ensure company policies and administrative procedures are properly followed.
• Handle confidential company and employee information professionally.
• Support management with ad-hoc administrative and operational tasks.

Preferred Requirements:

• Minimum 2-3 years of relevant administrative experience.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and time-management skills.
• Able to work independently and manage multiple tasks.
• Good leadership and problem-solving abilities.