Administrative Assistant

ECO GARDEN PTE. LTD.; Singapore; On-site; SGD 32,000 - 48,000; Full time

Job summary

ECO GARDEN PTE. LTD. is seeking an Administrative Assistant to streamline daily office operations in Singapore.

The role covers handling correspondence, scheduling meetings, preparing documents, and maintaining filing systems. You will assist in HR onboarding and support work-pass and insurance administration, collaborating with multiple departments. The ideal candidate will be proficient in MS Office, highly organized, and capable of working independently or as part of a team while maintaining

Qualifications

• Experience as an Administrative Assistant or similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management abilities.
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.

Responsibilities

• Manage daily office operations and procedures.
• Handle correspondence (emails, calls, mail).
• Schedule meetings and travel arrangements.
• Prepare and edit documents, reports and presentations.
• Maintain filing systems (electronic and physical).
• Assist in HR onboarding of new employees.
• Monitor and assist in work pass administration for new applications, renewals, cancellations and related matters.
• Monitor and renew all insurance including vehicle and machinery.
• Support various departments with administrative tasks as needed.

Skills

Organizational skills

Time management

Independent work

Team player

Discretion & confidentiality

MS Office

Tools

MS Office

Job description

Responsibilities

• Manage and organize daily office operations and procedures.
• Handle correspondence, including emails, phone calls and mail.
• Schedule and coordinate meetings, appointments and travel arrangements.
• Prepare and edit documents, reports and presentations.
• Maintain filing systems, both electronic and physical.
• Assist in HR functions such as onboarding new employees.
• Monitor and assist in work pass administration for new application, renewal, cancellation and related matters.
• Monitor and renew all insurance including but not limited to vehicle and machinery.
• Support various departments with administrative tasks as needed.

Requirements

• Experience as an Administrative Assistant or in a similar role preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management abilities.
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.