Administrative Executive

Private Advertiser; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Private Advertiser is seeking an Admin Executive to support day-to-day office operations and provide broad administrative support across HR, procurement, and sales. The role emphasizes organisation and coordinating with internal teams and external stakeholders.

You'll maintain compliance documentation, manage office supplies and vendor relationships, assist the Sales team, and participate in ad hoc projects with management. Fresh graduates are welcome with a positive attitude.

Qualifications

• Diploma required with 2–3 years in HR or office admin or purchasing.
• Fresh graduates with positive attitude welcome.
• Experience with Excel (pivot table, VLOOKUP, formulas) preferred.
• Strong interpersonal skills and collaborative mindset.

Responsibilities

• Support day-to-day office operations.
• Track and maintain compliance documentation.
• Manage office supplies, vendors, and facilities with HR and Purchasing.
• Coordinate with internal departments for client proposals and projects.
• Assist Sales by coordinating meetings and preparing materials.
• Support ad hoc projects and admin tasks from management.

Skills

Organisational skills

Interpersonal skills

Cross-functional coordination

Multi-tasking

Education

Diploma

Tools

Excel

Job description

We are seeking a proactive and organised Admin Executive to support the day-to-day administrative operations of the office, while also providing administrative support across cross-functional areas including HR, procurement, and sales. This role is ideal for someone who enjoys a varied portfolio, is highly organised, and can effectively coordinate across internal teams and external stakeholders.

Job Responsibilities

• Provide support in day-to-day office operations, ensuring smooth and efficient administrative processes.

• Track, monitor, and maintain proper documentation of all compliance-related matters in line with company policies and regulatory requirements.

• Maintain office supplies, coordinate with vendors, and oversee general office facilities and administrative matters alongside with HR and Purchasing department.

• Liaise with internal departments to gather information and coordinate deliverables for client proposals and projects.

• Provide administrative support to the Sales team by coordinating client meetings, preparing meeting materials, and following up on documentation.

• Assist with ad hoc projects and administrative duties assigned by management.

Job Requirements

• At least a Diploma with 2-3 years in a HR & Office Admin/Executive or Purchaser role.

• Fresh graduates with a positive attitude and keen to learn are welcome.

• Experience in using Excel (pivot table, VLookup, formulas) is preferred

• Positive attitude with strong interpersonal skills and a willingness to support different functions across the business.

What we offer

• Opportunity to work closely with senior management and contribute across multiple business functions.

• Exposure to both business operations and business development activities.

• A collaborative and supportive work environment with opportunities for learning and growth.