Office Administrator

BEECRUIT PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

BEECRUIT PTE. LTD. is seeking an Office Administrator to provide administrative and operational support across the business in Singapore.

The role requires a detail-oriented, proactive individual who collaborates with multiple departments and handles confidential information with care. You will organize offices, manage records, support daily administrative tasks, and assist with light bookkeeping while delivering professional front-line service to customers and visitors.

Qualifications

• Experience in office administration or similar role.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong organizational and time-management skills; detail-oriented.

Responsibilities

• Order, maintain and coordinate office supplies and equipment.
• Support daily administrative needs of departments.
• Organize and maintain filing systems (physical and electronic).
• Manage databases and ensure records are accurate and up to date.
• Retrieve, scan, process and distribute documents to customers and stakeholders.
• Maintain confidentiality and data protection compliance.
• Assist with basic bookkeeping and financial admin duties.
• Provide front-line support to customers and visitors via phone, email or in person.
• Perform other administrative duties to support operations.

Skills

Organizational skills

Time management

Attention to detail

Customer-facing

Data protection awareness

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

We are looking for a proactive and organized Office Administrator to provide administrative and operational support across the business. This role is ideal for someone who is detail-oriented, adaptable, and enjoys working in a dynamic office environment while collaborating with multiple departments.

Key Responsibilities:

• Order, maintain and coordinate the maintenance of office supplies and equipment, including computers, printers, and other office facilities.
• Support the daily administrative needs of various departments.
• Organize and maintain both physical and electronic filing systems.
• Manage databases and ensure records are accurate, complete, and up to date.
• Retrieve, scan, process, and distribute documents to customers and internal stakeholders.
• Maintain confidentiality of company information and ensure compliance with data protection requirements.
• Assist with basic bookkeeping and financial administrative duties.
• Provide professional front-line support to customers and visitors via phone, email, or in person.
• Perform other administrative duties as assigned to support business operations.

Requirements:

• Previous experience in office administration, administrative support, or a similar role will be an advantage.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Comfortable using office equipment and able to perform basic troubleshooting when required.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Meticulous and detail-oriented when handling documents and records.