Administrative Assistant

Tiong Woon Crane & Transport Pte Ltd; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Tiong Woon Crane & Transport Pte Ltd is seeking an administrative assistant to support the department with document management, record maintenance, and coordination with internal and external stakeholders.

You will handle quotations, billing advice, purchase orders, staff claims and leave applications, and contribute to reports. Proficiency in Word, Excel, Outlook and PowerPoint is required, and the role demands attention to detail in a fast-paced setting.

Qualifications

• Minimum GCE 'O' Level or Diploma.
• Minimum 1 year of relevant administrative experience.
• Proficient in Microsoft Office applications.
• Able to multitask in a fast-paced environment.
• Meticulous, organized, and detail-oriented.
• Customer oriented with positive mindset.
• Willingness to learn and work independently as well as in a team.

Responsibilities

• Perform general administrative and office duties, including document management, filing, scanning, photocopying, and record maintenance
• Assist in preparing, processing, and following up on administrative documents, including quotations, billing advice, purchase orders, job orders and correspondence
• Perform data entry and maintain accurate and up-to-date records and documentation
• Prepare, collate, and consolidate reports and other documents for internal and external stakeholders
• Process staff claims and leave applications, and maintain supporting documentation
• Coordinate document submissions and liaise with internal departments and external parties on administrative matters
• Support the department by identifying operational issues and proposing practical improvements where appropriate
• Undertake any other ad-hoc tasks and duties as and when assigned by the Superior

Skills

Multitasking

Organized

Detail-oriented

Customer oriented

Team player

Education

GCE 'O' Level or Diploma

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

About the role

This role provides administrative support to ensure the smooth operation of the department, including document management, record maintenance, claims processing, document preparation, and coordination with internal and external stakeholders.

JOB RESPONSIBILITIES:

• Perform general administrative and office duties, including document management, filing, scanning, photocopying, and record maintenance




• Assist in preparing, processing, and following up on administrative documents, including quotations, billing advice, purchase orders, job orders and correspondence




• Perform data entry and maintain accurate and up-to-date records and documentation




• Prepare, collate, and consolidate reports and other documents for internal and external stakeholders




• Process staff claims and leave applications, and maintain supporting documentation




• Coordinate document submissions and liaise with internal departments and external parties on administrative matters




• Support the department by identifying operational issues and proposing practical improvements where appropriate




• Undertake any other ad-hoc tasks and duties as and when assigned by the Superior

JOB REQUIREMENTS:

• Minimum GCE 'O' Level or Diploma




• Minimum 1 year of relevant administrative working experience




• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)




• Able to multitask and work in a fast-paced environment




• Meticulous, organised, and detail-oriented




• Customer oriented with positive mindset




• Willingness to learn, and able to work independently as well as in a team