Administrative Assistant

SG SHIPPING PRIVATE LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

SG SHIPPING PRIVATE LTD. is seeking an Administration Assistant to support day-to-day office operations, documentation, and coordination.

The role covers filing, data entry, correspondence, scheduling, and liaison with internal teams and vendors. The successful candidate will have 1–2 years of administration experience, strong organisation and communication skills, and a proactive approach to confidential information handling and office procurement.

Qualifications

• Minimum 1–2 years of experience in administration or a related role.
• Good organisational and time-management skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Proficient in Microsoft Office, particularly Word and Excel.
• Able to work independently as well as part of a team.
• Responsible, proactive, and willing to learn.
• Able to handle confidential information with discretion.
• Good coordination and follow-up skills.

Responsibilities

• Provide general administrative and clerical support to the team.
• Handle filing, documentation, data entry and maintenance of records.
• Manage incoming and outgoing correspondence, emails and calls.
• Assist with scheduling meetings, appointments and company activities.
• Coordinate with internal departments, vendors and external parties when required.
• Assist with purchasing of office supplies and monitoring of office inventory.
• Support onboarding and administrative arrangements for new employees.
• Assist HR and management with employee-related administrative matters.
• Maintain proper records of company assets, documents and administrative information.
• Assist with travel arrangements, accommodation and other logistics when required.
• Perform any other administrative duties or ad-hoc tasks assigned by management.

Skills

Organisational skills

Time management

Attention to detail

Communication skills

Independence / self-management

Discretion with confidential info

Coordination

Follow-up skills

Tools

Microsoft Office

Word

Excel

Job description

Job Summary

We are looking for a responsible, organised and detail-oriented Administration Assistant to support our day-to-day administrative and office operations. The successful candidate will assist with general office administration, documentation, coordination and other administrative duties to ensure the smooth running of the company.

Key Responsibilities

• Provide general administrative and clerical support to the team.
• Handle filing, documentation, data entry and maintenance of records.
• Manage incoming and outgoing correspondence, emails and calls.
• Assist with scheduling meetings, appointments and company activities.
• Coordinate with internal departments, vendors and external parties when required.
• Assist with purchasing of office supplies and monitoring of office inventory.
• Support onboarding and administrative arrangements for new employees.
• Assist HR and management with employee-related administrative matters.
• Maintain proper records of company assets, documents and administrative information.
• Assist with travel arrangements, accommodation and other logistics when required.
• Perform any other administrative duties or ad-hoc tasks assigned by management.

Requirements

• Minimum 1–2 years of experience in administration or a related role.
• Good organisational and time-management skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Proficient in Microsoft Office, particularly Word and Excel.
• Able to work independently as well as part of a team.
• Responsible, proactive, and willing to learn.
• Able to handle confidential information with discretion.
• Good coordination and follow-up skills.