Administrative Assistant

Ley Choon Group Holdings Limited; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading underground utilities infrastructure company in Singapore is seeking an Administrative Support professional to assist project teams with documentation and coordination. The role involves managing claim documents, maintaining an organized filing system, and ensuring compliance with photo submission requirements. Candidates should have a diploma in Business Administration and 1-2 years of relevant experience. This position offers a conducive working environment and opportunities for career growth.

Benefits

Company-provided transportation from MRT Stations

Company-provided lunch bus

14 days of annual leave

Comprehensive healthcare benefits

Telecommunication sign-up benefits

Qualifications

• 1-2 years of experience in administrative or project support roles, preferably in a project environment.
• Basic understanding of project documentation, reporting, and claims processes.
• Strong attention to detail.

Responsibilities

• Compile and upload claim documents for easy access.
• Maintain organized filing and documentation system.
• Verify that claim photos meet submission standards.
• Liaise with project leads regarding photo-related issues.
• Assist in data entry and maintenance of project-related systems.
• Support meeting coordination and documentation.

Skills

Organizational skills

Communication skills

Coordination skills

Microsoft Office proficiency

Education

Diploma in Business Administration or related field

Job description

About Us

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

Job Description

To provide comprehensive administrative support to project teams by handling documentation, coordination, and reporting tasks to ensure smooth daily project operations.

Key Responsibilities

• Compile and upload all required claim documents, including site-specific records and photographs, to the designated shared drive for easy access and reference.
• Maintain an organised filing and documentation system by categorising records by project and individual work order, with proper labelling.
• Verify that daily claim photos submitted by site teams meet required submission standards and project requirements.
• Communicate feedback on non-compliant or missing site photos to relevant teams and follow up to ensure timely rectification.
• Liaise with supervisors or project leads when photo-related issues remain unresolved or repeatedly non-compliant.
• Monitor and track site teams' performance in providing accurate and compliant documentation for claims submission.
• Assist in data entry, updates, and maintenance of information within project-related systems and applications.
• Support meeting coordination, including preparation of meeting minutes, action lists, and follow-up tracking when required.
• Perform other administrative duties as assigned to support operational and project requirements.

Qualifications

• Diploma or equivalent qualification in Business Administration or a related field.
• 1-2 years of experience in administrative or project support roles (project environment preferred).
• Basic understanding of project documentation, reporting, and claims processes.
• Strong organizational skills with attention to detail.
• Good communication and coordination skills.
• Proficient in Microsoft Office applications.

Other Information

• Work Schedule: 5-day work week.
• Location: Office at No. 3 Sungei Kadut Drive, Singapore 729556 (North Singapore)

Employee Benefits:

• Transportation:
• Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience
• Company-provided lunch bus for easy access to meals.
• Annual Leave:
• 14 days of annual leave, with additional leave based on tenure.
• Telecommunication:
• Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.
• Healthcare:
• Access to Medical Teleconsultation services for quick, easy healthcare consultations.
• Comprehensive medical benefits including dental care and health screenings.
• Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security.

Why Join Us?

• Build the Future: Deliver high-impact civil engineering projects that transform communities
• Grow with Us: Opportunities for career progression and continuous skill development.
• Innovate & Solve: Tackle complex challenges with cutting-edge solutions.
• Collaborative Team: Work in a supportive, idea-driven environment.
• Legacy of Impact: Create tangible value through infrastructure that lasts.