Administrative Assistant

KOYO ENGINEERING (S.E. ASIA) PTE. LTD.; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

KOYO ENGINEERING (S.E. ASIA) PTE. LTD. in Singapore seeks an organized administrative professional to support project and office operations. You will handle filing, document control, staff records, incoming calls, and help upkeep office supplies and facilities.

You should have a minimum of a diploma or equivalent with 3 years in M&E construction or related fields; strong attention to detail, multitasking ability, and a proactive, independent work style are essential.

Qualifications

• Minimum 3 years of relevant admin/office experience.
• Experience with ISO, OH&S, compliance/internal audit and document control is a plus.
• Pro-active, detail oriented and able to multitask effectively.
• Capable of working independently and under pressure.

Responsibilities

• Support the office on all administrative matters and ad-hoc orders (stationeries, pantry supplies, business cards, letterhead, festive items).
• Update staff information in the database and maintain personnel files with confidentiality.
• Handle project insurance and insurance claims.
• Answer and filter incoming calls and receive visitors, serve refreshments
• Manage office mails and couriers and handle general correspondence
• Maintain an efficient filing/retrieval system for documents
• Monitor deadlines and follow up on equipment and assets maintenance
• Assist the Project Team with project monitoring, scheduling, and technical detailing
• Provide other ad-hoc administrative support to other departments as assigned

Skills

Pro-active attitude

Multitasking

Attention to detail

Independent / works under pressure

Education

GCE O/A Level or Diploma

Job description

Responsibilities:

• Support the office on all administrative matters and ad-hoc orders (stationeries, pantry supplies, business cards, letterhead, festive items and etc.)
• Updating of staff information in database and Personnel File Maintenance and ensuring confidentiality at all times
• Handles project insurance and its insurance claims
• Answering and filtering incoming telephone calls and receiving visitors and serve refreshments
• Manage office mails and couriers and handle any general correspondence
• Maintain an efficient system for filing and retrieval of documents
• Monitor deadlines and follow up actions in relation to equipment and assets maintenance
• Assist the Project Team such as project monitoring, scheduling, technical detailing and perform work task as assigned.
• Provide other ad-hoc administrative support to other departments as and when assigned

Requirements:

• GCE 'O' / 'A' Level / Diploma with minimum 3 yrs working experience preferably in M&E Construction companies
• Experience in ISO, OH&S, Compliance / Internal Audit, document control / filing system will be an added advantage
• Pro-active attitude, responsive, able to multitask well & eye for details
• Ability to exercise initiative, work independently and under pressure