Administrative Assistant

Tiong Woon Crane & Transport Pte Ltd; Singapore; On-site; SGD 29,000 - 40,000; Full time

Job summary

Tiong Woon Crane & Transport Pte Ltd in Singapore is seeking an administrative assistant to provide essential support ensuring smooth departmental operations. Responsibilities include document management, record maintenance, claims processing, document preparation, and coordination with internal and external stakeholders.

Role involves general admin duties, data entry, report preparation, processing staff claims and leave, and coordinating submissions.

Qualifications

• Minimum 1 year of relevant administrative experience.
• Proficient in Word, Excel, Outlook and PowerPoint.
• Able to multitask in a fast-paced environment.
• Meticulous, organised and detail-oriented.
• Customer oriented with a positive mindset.
• Willingness to learn and able to work independently or in a team.

Responsibilities

• Perform general administrative and office duties including document management, filing, scanning, photocopying, and record maintenance.
• Assist in preparing, processing, and following up on administrative documents including quotations, billing advice, purchase orders, job orders and correspondence.
• Perform data entry and maintain accurate and up-to-date records and documentation.
• Prepare, collate, and consolidate reports and other documents for internal and external stakeholders.
• Process staff claims and leave applications, and maintain supporting documentation.
• Coordinate document submissions and liaise with internal departments and external parties on administrative matters.
• Support the department by identifying operational issues and proposing practical improvements where appropriate.
• Undertake any other ad-hoc tasks and duties as assigned by the Superior.

Skills

Multitask

Meticulous

Customer oriented

Willingness to learn

Team player

Education

Diploma or O-Level

Tools

Microsoft Office

Job description

About the role

This role provides administrative support to ensure the smooth operation of the department, including document management, record maintenance, claims processing, document preparation, and coordination with internal and external stakeholders.

JOB RESPONSIBILITIES:

• Perform general administrative and office duties, including document management, filing, scanning, photocopying, and record maintenance

• Assist in preparing, processing, and following up on administrative documents, including quotations, billing advice, purchase orders, job orders and correspondence

• Perform data entry and maintain accurate and up-to-date records and documentation

• Prepare, collate, and consolidate reports and other documents for internal and external stakeholders

• Process staff claims and leave applications, and maintain supporting documentation

• Coordinate document submissions and liaise with internal departments and external parties on administrative matters

• Support the department by identifying operational issues and proposing practical improvements where appropriate

• Undertake any other ad‑hoc tasks and duties as and when assigned by the Superior

JOB REQUIREMENTS:

• Minimum GCE 'O' Level or Diploma

• Minimum 1 year of relevant administrative working experience

• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)

• Able to multitask and work in a fast-paced environment

• Meticulous, organised, and detail-oriented

• Customer oriented with positive mindset

• Willingness to learn, and able to work independently as well as in a team