ADMINISTRATIVE ASSISTANT

GULF ENGINEERING & CONSTRUCTION PTE. LTD.; Singapore; Presencial; SGD 27.000 - 40.000; Jornada completa

Descripción de la vacante

Gulf Engineering & Construction Pte Ltd in Singapore is seeking an Administrative Assistant to support daily operations with a focus on attendance administration and timekeeping. You will monitor attendance records, verify discrepancies and assist with attendance-related matters using the Info-Tech attendance system.

The role requires detail orientation, good communication and organizing skills, and the ability to work independently or as part of a team, with opportunities to contribute to

Formación

• Experience with attendance systems and data entry.
• Detail-oriented with accurate record-keeping.
• Proficient in Microsoft Office and Google Workspace.
• Good communication and organisational skills.
• Ability to work independently and in a team.

Responsabilidades

• Monitor and verify daily attendance and timekeeping records.
• Manage Info-Tech face scan attendance records and IN/OUT checks.
• Follow up on missing, late, or incorrect attendance records.
• Prepare daily and monthly attendance reports.
• Assist with payroll-related attendance checks.
• Maintain filing and documentation of attendance records.
• Perform general administrative duties as assigned.

Conocimientos

Attention to detail

Organisational skills

Communication skills

Independent working

Herramientas

Info-Tech attendance system

Descripción del empleo

Company: Gulf Engineering & Construction Pte Ltd
Location: 48 Lok Yang Way, Singapore 628647
Working Hours: 5 days, Monday to Friday, 8:30 AM – 5:30 PM

Job Overview

We are looking for an Administrative Assistant to support our daily administrative operations, with a strong focus on employee attendance administration and timekeeping. The role will involve monitoring attendance records, checking discrepancies and assisting with attendance-related matters using the Info-Tech attendance system.

Key Responsibilities

• Monitor and verify employees’ daily attendance and timekeeping records.
• Manage Info-Tech face scan attendance records, including checking IN/OUT records.
• Check and follow up on missing, late, early or incorrect attendance records.
• Process attendance adjustments and maintain proper records of approved adjustments.
• Prepare daily and monthly attendance reports.
• Assist with checking attendance records against timesheets and payroll records.
• Follow up with supervisors and employees on attendance discrepancies.
• Assist with general administrative and data entry work.
• Maintain proper filing and documentation of attendance and administrative records.
• Perform other general administrative duties as assigned.

Requirements

• Administrative experience will be an advantage.
• Experience in the oil & gas, marine or construction industry will be an advantage.
• Experience with Info-Tech attendance system, payroll or billing will be an advantage.
• Good computer skills, including Microsoft Office and/or Google Workspace.
• Good attention to detail and accuracy in handling attendance records.
• Good communication and organisational skills.
• Able to work independently and as part of a team.