Human Resource Assistant

Techlead Technology Pte Ltd; Singapore; On-site; SGD 36,000 - 49,000; Full time

Job summary

TECHLEAD TECHNOLOGY PTE. LTD. in Singapore is seeking an HR & Administration Assistant to support the full spectrum of HR functions, focusing on worker level employees, recruitment, onboarding, offboarding and employee administration.

You will handle job postings, interview scheduling, Work Permit processes, attendance, leave records, documents, and liaise with government agencies, vendors and management; a Diploma in HR or related field and proficiency in Microsoft Office are preferred.

Qualifications

• Diploma in HR or related field required.
• Relevant HR and/or administrative experience preferred.
• Experience with Work Permits and foreign worker admin in Singapore is an advantage.
• Familiarity with MOM requirements, HRMS systems and HR administration preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good communication and interpersonal skills and ability to handle confidential information.

Responsibilities

• Support full spectrum of HR functions, focusing on worker level employees, including recruitment, onboarding, offboarding and administration.
• Assist with job postings, interview scheduling, candidate coordination and employment documents.
• Process Work Permit applications, renewals and related matters per MOM requirements.
• Maintain attendance, leave records, medical claims, and employee benefits.
• Maintain employee records and HR documentation in HRMS; coordinate training and ISO records.
• Coordinate dormitory arrangements and external vendor administration.
• Provide day-to-day admin support to Management and departments, handle mail and courier tasks.

Skills

Communication skills

Interpersonal skills

Attention to detail

Organisational skills

Education

Diploma in Human Resources, Business Administration, Management or a related discipline

Tools

Microsoft Office

Job description

TECHLEAD TECHNOLOGY PTE. LTD.

Company Website: www.apexuniontech.com

Location: Singapore

Employment Type: Full-Time

Working Hours: Monday to Friday, 8:30am – 5:30pm

TECHLEADTECHNOLOGY PTE. LTD. is a Singapore subsidiary of our Taiwan headquartered group specialising in the semiconductor with operations in Taiwan, Japan, Singapore and the United States.

HR & Administration Assistant

Location: Singapore

Employment Type: Full Time

Working Hours: Monday to Friday, 8:30am – 5:30pm

Job Responsibilities

Human Resources

• Support the full spectrum of HR functions, with a primary focus on worker level employees, including recruitment, onboarding, offboarding and employee administration.
• Assist with job postings, interview scheduling, candidate coordination and preparation of employment documents.
• Process Work Permit applications, renewals, cancellations and related employment matters in accordance with MOM requirements.
• Maintain employee attendance, leave records, medical claims, Integrated Health Plan (IHP), safety shoe claims and employee benefits.
• Maintain accurate employee records, personnel files, HR documentation and Info-Tech HRMS records.
• Coordinate dormitory arrangements, OFWAS updates, Primary Care Plan (PCP) registration, employee insurance and other foreign worker administration matters.
• Coordinate employee training and maintain relevant ISO training records and documentation.
• Support compliance with the Employment Act, MOM requirements, Company policies and applicable statutory requirements.
• Liaise with government agencies, insurers, training providers, vendors and other external service providers on HR matters.

Administration& Office Management

• Manage day-to-day office administration and provide administrative support to Management and various departments.
• Check, collect and distribute incoming mail from the Company letterbox daily.
• Arrange courier services and coordinate local and overseas shipments, including FedEx online shipment processing.
• Procure and maintain office supplies, stationery, uniforms, name cards, pantry supplies and other office necessities.
• Coordinate office and facility maintenance, including air-conditioning servicing, internet and mobile subscriptions, water supply and office equipment.
• Coordinate with vendors and service providers to ensure maintenance and services are completed on schedule.
• Monitor office cleaning services and verify that services have been properly completed.
• Check vendor invoices for accuracy and prepare the necessary payment vouchers/supporting documents for processing.
• Maintain organised filing systems and ensure proper record keeping for HR and administrative documents.
• Perform other HR and administrative duties as assigned by Management.

Requirements

• Diploma in Human Resources, Business Administration, Management or a related discipline.
• Relevant HR and/or administrative experience is preferred.
• Experience handling Work Permits and foreign worker administration in Singapore will be an advantage.
• Familiarity with MOM requirements, HRMS systems and general HR administration is preferred.
• Proficient in Microsoft Office applications, including Word, Excel and Outlook.
• Good organisational and administrative skills with strong attention to detail.
• Able to handle confidential employee information professionally.
• Good communication and interpersonal skills.
• Able to coordinate effectively with employees, Management, government agencies and external vendors.
• Able to work independently, follow up on outstanding matters and manage multiple tasks.
• Responsible, organised and willing to learn.