HR & Admin Executive

TECHLEAD TECHNOLOGY PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

TECHLEAD TECHNOLOGY PTE. LTD. in Singapore is seeking an HR & Administration Assistant to support the full spectrum of HR functions, with a focus on worker level employees.

The role includes recruitment, onboarding, offboarding and employee administration, plus office management tasks and liaison with government agencies. The candidate should have a Diploma in HR or related field, experience with Work Permits, and strong MS Office skills.

Qualifications

• Diploma in HR, Business Admin, Management or related field.
• Relevant HR and/or administrative experience preferred.
• Experience handling Work Permits/foreign worker admin in Singapore an advantage.
• Familiarity with MOM requirements and HRMS systems.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Good organizational and administrative skills with attention to detail.
• Strong communication and interpersonal skills.
• Able to coordinate with employees, management, govt agencies and vendors.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Support the full spectrum of HR functions, with a primary focus on worker level employees, including recruitment, onboarding, offboarding and employee administration.
• Assist with job postings, interview scheduling, candidate coordination and preparation of employment documents.
• Process Work Permit applications, renewals, cancellations and related employment matters in accordance with MOM requirements.
• Maintain employee attendance, leave records, medical claims, Integrated Health Plan (IHP), safety shoe claims and employee benefits.
• Maintain accurate employee records, personnel files, HR documentation and Info-Tech HRMS records.
• Coordinate dormitory arrangements, OFWAS updates, Primary Care Plan (PCP) registration, employee insurance and other foreign worker administration matters.
• Coordinate employee training and maintain relevant ISO training records and documentation.
• Support compliance with the Employment Act, MOM requirements, Company policies and applicable statutory requirements.
• Liaise with government agencies, insurers, training providers, vendors and other external service providers on HR matters.
• Manage day-to-day office administration and provide administrative support to Management and various departments.
• Check, collect and distribute incoming mail from the Company letterbox daily.
• Arrange courier services and coordinate local and overseas shipments, including FedEx online shipment processing.
• Procure and maintain office supplies, stationery, uniforms, name cards, pantry supplies and other office necessities.
• Coordinate office and facility maintenance, including air-conditioning servicing, internet and mobile subscriptions, water supply and office equipment.
• Coordinate with vendors and service providers to ensure maintenance and services are completed on schedule.
• Monitor office cleaning services and verify that services have been properly completed.
• Check vendor invoices for accuracy and prepare the necessary payment vouchers/supporting documents for processing.
• Maintain organised filing systems and ensure proper record keeping for HR and administrative documents.
• Perform other HR and administrative duties as assigned by Management.

Skills

Communication

Interpersonal skills

Organization

Multitasking

Confidential information handling

Independent working

Education

Diploma in HR/BA/Management

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

TECHLEAD TECHNOLOGY PTE. LTD.

Company Website: www.apexuniontech.com

About Us

TECHLEADTECHNOLOGY PTE. LTD. is a Singapore subsidiary of our Taiwan headquartered group specialising in the semiconductor with operations in Taiwan, Japan, Singapore and the United States.

HR & Administration Assistant

Location: Singapore

Employment Type: Full Time

Working Hours: Monday to Friday, 8:30am – 5:30pm

Job Responsibilities

Human Resources

• Support the full spectrum of HR functions, with a primary focus on worker level employees, including recruitment, onboarding, offboarding and employee administration.
• Assist with job postings, interview scheduling, candidate coordination and preparation of employment documents.
• Process Work Permit applications, renewals, cancellations and related employment matters in accordance with MOM requirements.
• Maintain employee attendance, leave records, medical claims, Integrated Health Plan (IHP), safety shoe claims and employee benefits.
• Maintain accurate employee records, personnel files, HR documentation and Info-Tech HRMS records.
• Coordinate dormitory arrangements, OFWAS updates, Primary Care Plan (PCP) registration, employee insurance and other foreign worker administration matters.
• Coordinate employee training and maintain relevant ISO training records and documentation.
• Support compliance with the Employment Act, MOM requirements, Company policies and applicable statutory requirements.
• Liaise with government agencies, insurers, training providers, vendors and other external service providers on HR matters.

Administration& Office Management

• Manage day-to-day office administration and provide administrative support to Management and various departments.
• Check, collect and distribute incoming mail from the Company letterbox daily.
• Arrange courier services and coordinate local and overseas shipments, including FedEx online shipment processing.
• Procure and maintain office supplies, stationery, uniforms, name cards, pantry supplies and other office necessities.
• Coordinate office and facility maintenance, including air-conditioning servicing, internet and mobile subscriptions, water supply and office equipment.
• Coordinate with vendors and service providers to ensure maintenance and services are completed on schedule.
• Monitor office cleaning services and verify that services have been properly completed.
• Check vendor invoices for accuracy and prepare the necessary payment vouchers/supporting documents for processing.
• Maintain organised filing systems and ensure proper record keeping for HR and administrative documents.
• Perform other HR and administrative duties as assigned by Management.

Requirements

• Diploma in Human Resources, Business Administration, Management or a related discipline.
• Relevant HR and/or administrative experience is preferred.
• Experience handling Work Permits and foreign worker administration in Singapore will be an advantage.
• Familiarity with MOM requirements, HRMS systems and general HR administration is preferred.
• Proficient in Microsoft Office applications, including Word, Excel and Outlook.
• Good organisational and administrative skills with strong attention to detail.
• Able to handle confidential employee information professionally.
• Good communication and interpersonal skills.
• Able to coordinate effectively with employees, Management, government agencies and external vendors.
• Able to work independently, follow up on outstanding matters and manage multiple tasks.
• Responsible, organised and willing to learn.