Admin Cum HR

CSCE PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Benefits offered by this job

Performance bonus

Medical benefits

Annual leave

Job summary

CSCE PTE. LTD. in Bukit Batok, Singapore, is seeking an experienced administrator to manage daily HR and administrative operations.

You will maintain employee records, support recruitment, assist payroll, and oversee office administration to ensure smooth business operations. The role also covers financial duties such as accounts payable/receivable, GST compliance, and assisting monthly financial reporting.

Qualifications

• Minimum 5 years of relevant experience in HR and administration.
• Diploma or Degree in Human Resources, Business Administration, or related field.
• Proficient in MS Office applications, especially Word and Excel.

Responsibilities

• Manage employee records, attendance, leave, and personal files to maintain accurate HR data.
• Coordinate recruitment activities including job postings, candidate screening, interview scheduling, and onboarding to support talent acquisition.
• Prepare employment documents, HR correspondence, and ensure proper communication of company policies.
• Assist payroll preparation by compiling and submitting relevant HR information accurately and timely.
• Oversee office supplies, equipment, and general office administration to ensure operational efficiency.
• Handle correspondence, filing, documentation, and data entry to maintain organized records.
• Coordinate meetings, appointments, and administrative tasks to support management and staff.
• Liaise with employees and external parties on HR and administrative matters to facilitate smooth communication.
• Prepare and issue customer invoices, progress claims, and payment documents accurately and on schedule.
• Manage accounts receivable and payable by monitoring outstanding invoices and payments to maintain cash flow.
• Process and verify staff expense, medical, transport, business, and reimbursement claims ensuring compliance with company policies.
• Prepare payment vouchers, receipts, and accounting documents to support financial transactions.
• Perform bank reconciliations and maintain accurate transaction records to ensure financial accuracy.
• Assist with monthly accounts closing and financial reporting to support management decision-making.
• Follow up on payment collections and liaise with customers regarding invoices and account matters.
• Coordinate with external accountants, auditors, banks, and relevant parties for audit and statutory compliance.
• Prepare and submit GST documentation and reports, maintaining records for compliance purposes.
• Maintain proper filing of financial documents including invoices, receipts, and claims for audit readiness.
• Ensure all finance transactions are properly recorded and supported by relevant documentation.
• Perform other finance, HR, and administrative duties as assigned by management.

Skills

Communication skills

Interpersonal skills

Organizational skills

Multi-tasking

Confidentiality

Education

Diploma or Degree in HR or Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Company Overview

CSCE PTE. LTD. is located in Bukit Batok, Singapore, offering engineering consulting services with a focus on quality and client satisfaction.

Job Summary

Manage daily administrative and HR operations, including employee records, recruitment support, payroll assistance, and office management. Oversee financial documentation, accounts payable/receivable, GST compliance, and support monthly financial reporting to ensure smooth business operations.

Responsibilities

• Manage employee records, attendance, leave, and personal files to maintain accurate HR data
• Coordinate recruitment activities including job postings, candidate screening, interview scheduling, and onboarding to support talent acquisition
• Prepare employment documents, HR correspondence, and ensure proper communication of company policies
• Assist payroll preparation by compiling and submitting relevant HR information accurately and timely
• Oversee office supplies, equipment, and general office administration to ensure operational efficiency
• Handle correspondence, filing, documentation, and data entry to maintain organized records
• Coordinate meetings, appointments, and administrative tasks to support management and staff
• Liaise with employees and external parties on HR and administrative matters to facilitate smooth communication
• Prepare and issue customer invoices, progress claims, and payment documents accurately and on schedule
• Manage accounts receivable and payable by monitoring outstanding invoices and payments to maintain cash flow
• Process and verify staff expense, medical, transport, business, and reimbursement claims ensuring compliance with company policies
• Prepare payment vouchers, receipts, and accounting documents to support financial transactions
• Perform bank reconciliations and maintain accurate transaction records to ensure financial accuracy
• Assist with monthly accounts closing and financial reporting to support management decision-making
• Follow up on payment collections and liaise with customers regarding invoices and account matters
• Coordinate with external accountants, auditors, banks, and relevant parties for audit and statutory compliance
• Prepare and submit GST documentation and reports, maintaining records for compliance purposes
• Maintain proper filing of financial documents including invoices, receipts, and claims for audit readiness
• Ensure all finance transactions are properly recorded and supported by relevant documentation
• Perform other finance, HR, and administrative duties as assigned by management

Preferred competencies and qualifications

• Diploma or Degree in Human Resources, Business Administration, or related field
• At least 5 years of relevant experience in HR and administration
• Proficient in Microsoft Office applications, especially Word and Excel
• Strong communication, interpersonal, and organizational skills demonstrated through effective task management
• Ability to work independently and manage multiple priorities efficiently
• Detail-oriented with a strong sense of responsibility and ability to maintain confidentiality
• Positive attitude with eagerness to learn and adapt

Other Information

• Job Type: Full-Time
• Department: Administration & Human Resources
• Location: Bukit Batok
• Working Hours: 8.30am to 6pm
• Competitive salary based on experience and qualifications
• Friendly and supportive working environment
• Opportunities for learning and career development
• Benefits include performance bonus, medical benefits, and annual leave