Administrative Assistant (Subcontracts)

SEATRIUM (SG) PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

Seatrium (SG) Pte. Ltd. at Tuas Yard is seeking an administrator to manage time and attendance, process job sheets, and coordinate with multi-department teams. You will keep records, update notices, and support safety communications while handling leave records and document filing.

The role requires basic education with 2 years of related experience, strong Windows software skills (Word/Excel/Access) and excellent communication. Mainland Singapore location with standard hours.

Qualifications

• Minimum of primary education with relevant working experience or with GCE O levels.
• At least 2 years of working experience in a similar capacity.
• Proficient in Windows software: Word, Excel and Access.
• Excellent telephone etiquette and ability to organise routine work with coordination.

Responsibilities

• Maintains time and attendance records for all levels.
• Keys in job sheets and updates labour enquiries in the system.
• Assists with material requisition and gate pass processing.
• Keeps department documents filed and distributed.
• Updates safety notices and general notices in the department.
• Maintains attendance and records of employee leave.
• Collects mails and documents for the department.
• Ensures availability of forms, permits and stationery.
• Reports sub-standard conditions, equipment issues and unsafe practices.
• Reports injuries and near misses to supervisors; performs other duties as assigned.

Skills

Listening skills

Interpersonal skills

Organisational skills

Written communication

Coordination

Education

Primary education

GCE O-Levels

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Responsibilities:

• Administers time and attendance records for all levels
• Checks and keys-in job sheet and adjusts labour enquiries into the computer system
• Assists in keying in material requisition and goods gate pass
• Keeps records, distribution and filing of department documents
• Updates department safety and general notice board
• Maintains attendance of leave records of the employees
• Collects mails and documents
• Maintains availability of forms, permits and stationary
• Reports all sub-standard conditions, equipments, practices and incompatible work processes
• Reports all injuries, however minor and near misses to their supervisors
• Performs any other associated tasks and responsibilities assigned from time to time

Requirements:

• Minimum of primary education with relevant working experience or preferably with GCE ‘O’ levels
• At least 2 years of working experience in a similar capacity
• Must have good application knowledge of Windows software, i.e.Word, Excel, and Access
• Must possess excellent telephone etiquette, good listening skills and good skills in organising routine work and coordination with user departments
• High level of interpersonal skills and a moderate level of written communication skills
• Ability to interact with diverse employee groups and handle heavy loads of work in a fast-paced work environment
• Computer literacy is a must

Our Address and Working Hours:

Seatrium (SG) Pte. Ltd.

(Tuas Yard)

51 Pioneer Sector 1, Singapore 628437

(Islandwide transport provided)

Mon - Thu: 8 am – 5.15 pm

Fri: 8 am – 4.30 pm

We regret that only shortlisted candidates will be notified.

Please note that your personal data disclosed to Seatrium (SG) Pte. Ltd.and our group of companies, shall be used for the purposes of evaluation, and processing in accordance with our recruitment processes and policies. By providing your personal data, you have consented to the aforesaid purpose under the provisions of the Personal Data Protection Act 2012.