Office Admin Executive

QING FENG CONSTRUCTION PTE LTD; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

QING FENG CONSTRUCTION PTE LTD in Singapore is seeking a detail-oriented Administrative Assistant to support corporate and project documentation. You will organize records, coordinate with internal departments, and assist with formatting, printing, scanning and compilation to ensure timely submissions.

You will maintain filing systems, track document validity, handle visitors and calls, manage mail and meeting room logistics, and provide general administrative support across the office.

Qualifications

• Diploma or Nitec or equivalent qualification.
• Construction, engineering or project environments are an advantage.
• Proficient with Word, Excel and PowerPoint.
• Strong attention to detail and well-organised documents.
• Able to manage multiple tasks and meet deadlines.
• Responsible, organised and independent.
• Pleasant and professional with visitors and calls.

Responsibilities

• Prepare, compile and organise corporate and project-related documents.
• Maintain and update company records, staff profiles, certificates and supporting documents.
• Coordinate with internal departments to obtain required information and documentation.
• Assist with document formatting, presentation, printing, scanning and compilation.
• Maintain proper digital and physical filing systems and ensure records are kept up to date.
• Track document validity and follow up on updated certificates or information where required.
• Support time-sensitive document submissions and administrative deadlines.
• Attend to visitors and incoming telephone calls.
• Receive and distribute incoming mail, courier items and documents.
• Assist with meeting room arrangements and refreshments for visitors.
• Provide general administrative support including printing, filing and document preparation.
• Assist with other office administrative duties as assigned.

Skills

MS Word

MS Excel

MS PowerPoint

Attention to detail

Documentation

Education

Diploma / Nitec or equivalent

Job description

Responsibilities

• Prepare, compile and organise corporate and project-related documents.
• Maintain and update company records, staff profiles, certificates and supporting documents.
• Coordinate with internal departments to obtain required information and documentation.
• Assist with document formatting, presentation, printing, scanning and compilation.
• Maintain proper digital and physical filing systems and ensure records are kept up to date.
• Track document validity and follow up on updated certificates or information where required.
• Support time-sensitive document submissions and administrative deadlines.
• Attend to visitors and incoming telephone calls.
• Receive and distribute incoming mail, courier items and documents.
• Assist with meeting room arrangements and refreshments for visitors.
• Provide general administrative support including printing, filing and document preparation.
• Assist with other office administrative duties as assigned.

Requirements

• Diploma, Nitec or equivalent.
• Experience in the construction, engineering or project-based environment is an advantage.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Strong attention to detail and document organisation skills.
• Able to manage multiple tasks and work within deadlines.
• Responsible, organised and able to work independently.
• Pleasant and professional when attending to visitors and telephone enquiries.