Administrative Assistant

ADF WATERPROOF PTE. LTD.; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

ADF WATERPROOF PTE. LTD. in Singapore is seeking a detail-oriented Administrative Assistant to support daily office operations.

You will handle filing, data entry, calls and document preparation to ensure accuracy and timely responses. Responsibilities include coordinating with suppliers and clients, maintaining project records, and assisting with quotations and invoices. You will work both independently and as part of a team in a fast-paced environment.

Qualifications

• Minimum GCE N/O Level or equivalent.
• 1–2 years of administrative experience.
• Proficient with MS Word, Excel and Outlook.
• Good communication and interpersonal skills.
• Able to work independently and as part of a team.

Responsibilities

• Handle daily office administrative duties and documentation.
• Maintain filing systems and update company records.
• Data entry, scanning, photocopying and document preparation.
• Handle incoming calls, emails and general enquiries.
• Prepare letters, reports, forms and other administrative documents.
• Assist with quotations, invoices and delivery orders.
• Coordinate with suppliers, clients and internal departments.
• Follow up on outstanding documents and administrative matters.
• Assist with project-related documentation and filing.
• Maintain and update project records and relevant documents.
• Coordinate with site personnel regarding administrative requirements.
• Assist with worker registration, site documentation and related tasks

Skills

MS Office

Communication skills

Team player

Organised & proactive

Willing to learn

Education

GCE N/O Level

Tools

MS Word

MS Excel

Outlook

Job description

• Handle daily office administrative duties and documentation.
• Maintain proper filing systems and update company records.
• Perform data entry, scanning, photocopying and document preparation.
• Handle incoming calls, emails and general enquiries.
• Prepare letters, reports, forms and other administrative documents.
• Assist with preparing quotations, invoices and delivery orders.
• Coordinate with suppliers, clients and internal departments.
• Follow up on outstanding documents and administrative matters.
• Assist with project-related documentation and filing.
• Maintain and update project records and relevant documents.
• Coordinate with site personnel regarding administrative requirements.
• Assist with worker registration, site documentation and other related tasks

Job Requirements

Minimum GCE N/O Level or equivalent.

• Preferably 1-2 years of relevant administrative experience.
• Basic knowledge of Microsoft Office (Word, Excel and Outlook).
• Good communication and interpersonal skills.
• Able to work independently and as part of a team.
• Responsible, organised, proactive and willing to learn.
• Able to handle multiple tasks and meet deadlines.