Admin Assistant

ONESECURE Asia Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

ONESECURE Asia Pte Ltd in Singapore seeks an Administrative Assistant to provide administrative, clerical, and operational support for day‑to‑day office activities, coordinating documentation, scheduling, and communications.

Responsibilities include filing, data entry, minutes, reports, procurement tasks, onboarding support, and liaising with vendors; you will ensure a well‑organized, professional workspace and smooth HR/finance processes.

Qualifications

• Diploma or equivalent; additional administrative certifications are a plus.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good communication and interpersonal skills.
• Attention to detail and professionalism; ability to multitask.

Responsibilities

• Provide administrative and clerical support for daily office operations.
• Handle documentation, scheduling, coordination, and correspondence.
• Prepare reports, meeting minutes, memos, and presentation materials.
• Maintain office supplies and liaise with vendors.
• Assist with onboarding and basic HR/finance processes.
• Process expense claims, invoices, and simple procurement tasks.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Attention to detail

Multitasking

Independent work

Education

Diploma or equivalent

Tools

Microsoft Office

Job description

The Administrative Assistant provides administrative, clerical, and operational support to ensure smooth day‑to‑day office operations. This role supports management and staff by handling documentation, scheduling, coordination, and general office administration.

Key Responsibilities

Administrative & Clerical Support

• Manage daily administrative tasks including filing, data entry, correspondence, and document preparation.
• Handle incoming and outgoing communications (emails, calls, letters).
• Prepare reports, meeting minutes, memos, and presentation materials.

Office Operations

• Maintain office supplies inventory and place orders when necessary.
• Oversee office equipment maintenance and liaise with vendors/service providers.
• Ensure a well‑organized, clean, and efficient workspace environment.

Support to HR/Finance

• Assist with onboarding arrangements (e.g., preparation of documents, orientation setup)
• Support basic HR and administrative processes such as maintaining staff records.
• Help with expense claims, invoices, and simple procurement tasks.

Requirements

Qualifications

• Diploma or equivalent; additional administrative certifications are a plus.

Skills & Competencies

• Strong organizational and time‑management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good communication and interpersonal skills.
• Attention to detail, accuracy, and professionalism.
• Ability to multitask and work independently in a fast‑paced environment.