Administrative Assistant

Private Advertiser; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Private Advertiser in Singapore is seeking a capable administrative coordinator to support operations across sales, purchasing and logistics. You will handle daily clerical tasks, prepare and file documents, and maintain accurate data in Excel.

The role requires at least 2 years in admin or customer service, good communication, and meticulous attention to numbers. A 5.5-day work week with alternating Saturday off after probation is included.

Qualifications

• Minimum 2 years of administrative, customer service or office experience.
• Experience in food distribution/wholesale is a plus.
• Proficient in Microsoft Office and data entry accuracy.
• Strong communication and interpersonal skills.
• Meticulous, detail-oriented with numbers and documents.
• Good organisational and time-management abilities.
• Able to work in a fast-paced environment and independently.
• Able to multitask, collaborate with team and prioritise tasks.

Responsibilities

• Perform daily administrative and clerical duties to support operations.
• Prepare, process and maintain documents, records and reports.
• Assist with sales orders, purchase orders, invoices, delivery orders and other documentation.
• Enter and update data accurately in the company's systems and Excel spreadsheets.
• Assist the Sales and Purchasing teams with order processing and follow-up.
• Coordinate with warehouse and logistics teams regarding deliveries and documentation.
• Assist with filing and maintaining proper records of company documents.
• Handle basic email correspondence and follow up with customers, suppliers and internal departments.
• Assist with checking invoices, delivery documents and other supporting paperwork.
• Provide general administrative support to the management and various departments.

Skills

Microsoft Office

Customer service

Data entry

Multitasking

Communication skills

Education

Diploma or equivalent

GCE O'Level/NITEC

Tools

Excel

Job description

About the role

We are a growing food distribution company supplying a wide range of frozen and ambient food products to customers across the foodservice, retail, etc.

Working Hours: 5.5-day work week (alternate Sat off after three months' probation subjectto review)

Key responsibilities

• Perform daily administrative and clerical duties to support the company's operations

• Prepare, process and maintain documents, records and reports

• Assist with sales orders, purchase orders, invoices, delivery orders and other documentation

• Enter and update data accurately in the company's systems and Excel spreadsheets

• Assist the Sales and Purchasing teams with order processing and follow-up

• Coordinate with warehouse and logistics teams regarding deliveries and documentation

• Assist with filing and maintaining proper records of company documents

• Handle basic email correspondence and follow up with customers, suppliers and internal departments when required

• Assist with checking invoices, delivery documents and other supporting paperwork

• Provide general administrative support to the management and various departments

About you

• Minimum GCE 'O' Level / NITEC / Diploma or equivalent qualification

• At least 2 years of administrative, customer service, sales coordination or office experience

• Experience working in a food distribution/ wholesaler company will be an added advantage

• Good working knowledge of Microsoft Office

• Good communication, customer service and interpersonal skills

• Able to communicate effectively with colleagues, customers and suppliers

• Meticulous and detail-oriented, especially when handling numbers and documents

• Good organisational and time-management skills

• Able to work in a fast-paced environment and independently

• Able to multitask, work well in a team and prioritise work effectively