Admin Assistant

King Grouper Fish Soup Pte Ltd; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

King Grouper Seafood Suuplies Pte Ltd is seeking an Admin Assistant to support our Central Kitchen and Production operations. The role involves handling orders, inventory, and delivery coordination in a fast-paced environment.

The ideal candidate will have 2–3 years of experience in central kitchen or F&B operations, strong organizational and communication skills, and the ability to start immediately or on short notice. The position requires a 6-day work week commitment to begin.

Qualifications

• Diploma in Business Management or Logistics Management or related field.
• 2–3 years in central kitchen or F&B operations is advantageous.
• Immediate or short-notice start preferred.
• Willing to commit 6 days a week at start.

Responsibilities

• Administrative support: keying orders, responding to emails, maintaining documentation.
• Inventory management: monitor stock levels, expiry, and ordering supplies.
• Order processing & fulfillment: process orders from outlets accurately.
• Data entry: maintain stock movement, orders, and delivery schedules in the system.
• Delivery coordination: schedule and ensure prompt deliveries with drivers.
• Reporting: generate inventory, orders, and dispatch reports.
• Compliance: ensure food safety and hygiene regulations adherence.
• Communication: liaise with outlet managers, chefs, customers, and delivery teams to resolve issues.

Skills

Verbal and written communication

Highly organized

Problem solving

Attention to detail

MS Office (Excel, Word)

Education

Diploma in Business Management or Logistics Management

Tools

MS Office

Excel

Word

Job description

About the role
We are expanding our team and are looking for a dedicated and detail-oriented Admin Assistant to support our Central Kitchen and Production operations. If you thrive in a fast-paced environment and enjoy supporting smooth daily operations, we’d love to meet you!

What you'll be doing

1. Administrative Support: Handle day-to-day administrative tasks including keying orders via our ordering system , responding to emails, and maintaining proper documentation.

2. Inventory Management: Monitor and update stock levels, check product expiry, and assist in ordering supplies when needed.

3. Order Processing & Fulfillment: Process orders from multiple outlets accurately and efficiently.

4. Data Entry: Maintain accurate data in the kitchen management system, including stock movement, orders, and delivery schedules.

5. Delivery Coordination: Work closely with drivers to schedule and ensure prompt deliveries.

6. Reporting: Generate operational reports relating to inventory, orders, and dispatch timelines.

7. Compliance: Ensure adherence to food safety and hygiene regulations while maintaining proper operational records.

8. Communication: Liaise effectively with outlet managers, chefs, customers and delivery teams to resolve any operational issues and ensure a smooth workflow.

What we're looking for

Skills & Competencies

• Strong verbal and written communication skills

• Highly organized with excellent time management abilities

• Strong problem-solving skills and ability to work under pressure

• Meticulous attention to detail in data and process execution

• Proficient in Microsoft Office applications (Excel, Word)

Requirements

• Diploma in Business Management or Logistic Management (or related fields)

• 2–3 years of working experience in a central kitchen or F&B operations environment is an added advantage

• Able to start work immediately or on short notice preferred

• Able to commit 6 days a week for a start

Why Join Us?

• Growing homegrown F&B brand

• Supportive and collaborative work environment

• Opportunities for career development within operations and logistics
  At King Grouper Seafood Suuplies Pte Ltd, we are committed to providing a supportive and inclusive work environment that enables our employees to thrive.