ADMINISTRATIVE ASSISTANT

Mun Soon Industries Pte Ltd; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

Mun Soon Industries Pte Ltd is seeking an organized Office Administrator with procurement exposure in Singapore. You will tally POs, DOs and invoices, generate reports, register new vendors, issue POs and maintain procurement records.

The role requires 2–3 years in accounting/purchasing or admin, proficiency in Excel/PowerPoint, and a team player who can work independently under pressure. You will support facility and office operations, chase payments, and prepare receivable documents for the

Qualifications

• Min. NITEC in Office Administration or relevant qualification.
• Min 2–3 years experiences in accounting, purchasing and/or office administration.
• Some experience in inventory management is an added advantage.
• Pleasant personality, great team player but also independent.
• Self driven and able to work under pressure.
• Meticulous with strong multitasking skill.
• Proficiency in Excel, Powerpoint & Office.

Responsibilities

• Tally PO, DO & Invoice; generate reports and file.
• Verify receipt of Purchase Requisition from requestor.
• Register new vendor into Qualified Vendor List.
• Issuance of Purchase Order (PO) to vendor.
• Update Procurement Status Report.
• Monitor and/or chase for overdue delivery.
• Request for replacement for on defect; participate in company events.
• Facility management - cleanliness of office & showroom, repairs and maintenance.
• Office administration - stationery, pantry beverages, courier services, etc.
• Issuing of Invoice.
• Chase payment for overdue payment.
• Verify supplier invoices and pass to finance to proceed payment.
• Prepare quarterly Receivable accounts documents to Accountant.
• Any other ad hoc assignments by superior

Skills

Multitasking

Team player

Independent

Meticulous

Education

NITEC in Office Administration

Tools

Excel

PowerPoint

MS Office

Job description

JOB DESCRIPTIONS:

• Ensure PO, DO & Invoice tally, generate report and keep to file
• Verify receipt of Purchase Requisition from requestor;
• Register new vendor into Qualified Vendor List;
• Issuance of Purchase Order (PO) to vendor;
• Update Procurement Status Report;
• Monitor and/or chase for overdue delivery;
• Request for replacement for on defect;Participate company’s recreational / event;
• Facility Management - cleanliness of office & showroom, repair and maintenance, etc.
• Office Administration - stationeries, toiletries, pantry’s beverages purchase for office use, courier services, etc.
• Issuing of Invoice;
• Chase payment for overdue payment;
• To verify the suppliers invoice and pass to finance to proceed payment;
• Prepare quarterly Receivable accounts documents to Accountant;
• Any other ad hoc assignments by superior

JOB REQUIREMENTS:

• Min. NITEC in Office Administration or relevant qualification;
• Min 2 – 3 years experiences in accounting, purchasing and/or office administration;
• Some experience in inventory management is an added advantage;
• Pleasant personality, great team player but also independent;
• Self driven and able to work under pressure;
• Meticulous with strong multitasking skill;
• Proficiency in Excel, Powerpoint & Office