Admin Assistant

Acer; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

Acer is seeking an Administrative Assistant to provide essential office support and ensure smooth day-to-day operations. This office-based role handles call coordination, documentation for orders and invoices, data entry, and vendor coordination, while supporting events and procurement activities.

The candidate should have at least 1 year of administrative experience, strong communication skills, and a customer-oriented approach.

Qualifications

• Minimum 1 year of experience in an administrative or office support role.
• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Customer-oriented with a professional and friendly demeanour.
• Ability to work independently and collaborate with internal teams.

Responsibilities

• Answer and route incoming calls in a professional and timely manner.
• Provide administrative support for documentation, including order processing, status tracking, email correspondence, invoice submission, and data entry.
• Maintain accurate records in internal systems.
• Handle office purchases upon request, including sourcing, ordering, and tracking of office supplies and ad-hoc items.
• Support staff activities and events, including coordinating team-building activities.
• Coordinate with vendors and service providers for procurement, repairs, and maintenance services.
• Track vendor invoices, service completion, and delivery timelines.
• Maintain vendor records and monitor contract renewals and expiries.
• Source new vendors to ensure service quality and cost effectiveness.
• Provide support during overtime periods (including 1–2 weekend days) during repair completion or annual shutdowns.

Skills

Administrative support

Data entry

Vendor coordination

Customer service

Office purchasing

Education

GCE O-Level / Nitec or equivalent

Diploma in Business Administration (advantage)

Job description

The Admin Assistant provides administrative and office support to ensure smooth day-to-day operations. This role handles call coordination, administrative documentation, office purchasing, vendor coordination, and supports service and operational activities. This position is office-based.

Key Responsibilities

• Answer and route incoming calls in a professional and timely manner.

2. Administrative & Office Support

• Provide administrative support for operational and sales-related documentation, including order processing, status tracking, email correspondence, invoice submission, and data entry.
• Maintain accurate records in internal systems.
• Handle office purchases upon request, including sourcing, ordering, and tracking of office supplies and ad-hoc items.
• Support staff activities and events, including sourcing venues and coordinating team-building activities.
• Serve as a member of the BizSafe Committee.
• Coordinate with vendors and service providers for procurement, repairs, and maintenance services.
• Track vendor invoices, service completion, and delivery timelines.
• Maintain vendor records and monitor contract renewals and expiries.
• Source new vendors to ensure service quality and cost effectiveness.
• Support operational needs through occasional overtime (including 1 to 2 weekend), particularly during repair completion periods or annual electricity shutdowns.

Qualifications & Experience

Education

• Minimum GCE O-Level, Nitec/Higher Nitec, or equivalent.
• Diploma in Business Administration or a related discipline would be an advantage.

Experience

• Minimum 1 year of experience in an administrative or office support role.
• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Customer-oriented with a professional and friendly demeanour.
• Ability to work independently and collaborate with internal teams.