Admin Assistant (Purchasing)

THE TALENT PEOPLE PTE. LTD.; Singapore; On-site; SGD 28,000 - 40,000; Full time

Job summary

The Talent People Pte. Ltd. is seeking a dependable Admin Assistant to support purchasing and day-to-day office operations in Singapore.

You will assist with sourcing materials, prepare quotations, and process purchase orders while coordinating with suppliers and internal teams. On-the-job training will be provided, with opportunities to develop procurement and administrative skills within an established industrial equipment business.

Qualifications

• GCE N-Level or equivalent.
• Nitec, Higher Nitec or Diploma in Business Administration, Supply Chain or related field advantageous.
• No prior experience required; on-the-job training provided.
• Basic proficiency in Microsoft Office applications.
• Exposure to ERP or inventory-management system advantageous.
• Able to organise documents and follow up on multiple orders accurately.
• Careful, responsible and willing to learn.
• Able to communicate with suppliers and internal colleagues.

Responsibilities

• Assist with sourcing materials, equipment, spare parts and services required by the company.
• Request quotations from suppliers and prepare basic quotation comparisons.
• Prepare and process purchase orders after obtaining internal approval.
• Follow up with suppliers on order status, delivery schedules and outstanding items.
• Liaise with Mandarin-speaking clients and suppliers on orders, deliveries and enquiries.
• Coordinate with internal colleagues to confirm purchasing and delivery requirements.
• Maintain accurate purchasing, supplier and product records.
• Enter and update information in the company's ERP or internal record-keeping system.
• Match purchase orders, delivery orders and supplier invoices for administrative processing.
• Organise procurement documents and maintain proper electronic and physical filing.
• Support stock monitoring and notify the relevant team members when items require replenishment.
• Assist with general administrative duties, correspondence and data entry.
• Perform other reasonable procurement or administrative duties assigned by the supervisor.

Skills

Microsoft Office

Communication with suppliers

Documentation

ERP exposure

Data entry

Multitasking

Education

GCE N-Level

Nitec/ Diploma in Business Admin / Supply Chain

Tools

ERP system

Job description

About the Client

Our client provides industrial air compressors and compressed-air solutions in Singapore, including equipment supply, installation, maintenance, repair and pipeline works for customers across different industries. They are looking for a dependable and organised Admin Assistant to support purchasing and day-to-day office operations.

Key Responsibilities

• Assist with sourcing materials, equipment, spare parts and services required by the company
• Request quotations from suppliers and prepare basic quotation comparisons
• Prepare and process purchase orders after obtaining internal approval
• Follow up with suppliers on order status, delivery schedules and outstanding items
• Liaise with Mandarin-speaking clients and suppliers on orders, deliveries and enquiries
• Coordinate with internal colleagues to confirm purchasing and delivery requirements
• Maintain accurate purchasing, supplier and product records
• Enter and update information in the company's ERP or internal record-keeping system
• Match purchase orders, delivery orders and supplier invoices for administrative processing
• Organise procurement documents and maintain proper electronic and physical filing
• Support stock monitoring and notify the relevant team members when items require replenishment
• Assist with general administrative duties, correspondence and data entry
• Perform other reasonable procurement or administrative duties assigned by the supervisor

Requirements

• At least GCE N-Level or equivalent
• Nitec, Higher Nitec or Diploma in Business Administration, Supply Chain, Logistics or a related field is an advantage
• Candidates without prior working experience are welcome to apply; on-the-job training will be provided
• Basic proficiency in Microsoft Office applications
• Exposure to an ERP or inventory-management system is an advantage but not essential
• Able to organise documents and follow up on multiple orders accurately
• Careful, responsible and willing to learn
• Able to communicate and work effectively with suppliers and internal colleagues

What You Can Expect

• On-the-job guidance and training
• Practical exposure to procurement, supplier coordination and ERP processes
• Opportunities to develop broader operational and administrative skills
• A supportive working environment within an established industrial equipment business

We regret that only shortlisted candidates will be notified.