OFFICER (PURCHASING & ADMIN)

Private Advertiser; Singapore; On-site; SGD 30,000 - 42,000; Full time

Benefits offered by this job

5-day work week

Shuttle bus to Tanah Merah MRT

Job summary

Private Advertiser in Singapore is seeking a capable candidate for a combined Procurement (65%) and Admin (35%) role to support operations across locations.

Key duties include sourcing quotes, negotiating with vendors, issuing RFQs, coordinating deliveries, and handling daily admin tasks such as mail franking, budget checks, asset tagging, and invoice coordination.

Qualifications

• Diploma in Business Studies/Administration or equivalent.
• At least 1 year of experience in similar capacity with emphasis on good administrative skills.
• Ability to work independently.
• Possess good interpersonal and communication skills.

Responsibilities

• Procurement: Source quotes, coordinate on-site meetings, negotiate pricing, issue RFQs, and manage deliveries.
• Admin: Daily mail franking, courier liaison, budgeting checks, asset tagging, and invoice coordination.

Skills

Interpersonal skills

Documentation

Independent work

Education

Diploma in Business Studies/Administration

Job description

Roles & Responsibilities

The Job:

Procurement (65%)

• Source for best possible quotes from vendors/contractors to fulfill user department’s request for goods & services to support all operations in various locations.
• Coordinate meeting with vendor/contractor & requestor on-site meeting & support.
• Negotiate with vendors/contractor on lowest possible pricing.
• Send out RFQ (Request for Quotation).
• Coordinate on delivery for all department’s purchases.

Admin (35%)

• Daily franking of outgoing mails & collate mails for courier.
• Reporting for franking of outgoing mails.
• Monthly franking of SOAs.
• Topping up credits for franking machine.
• Manage standard beverage stock replenishment for all departments
• Collection & verification of Singtel phone bills.
• Update of Telephone Directory.
• Ensure Courier company transport of heavy franking bags for monthly SOAs to Post office.
• Liaise with Courier company for urgent mails dispatch/collection of documents.
• Checking & verification of budget code (GL) account with Finance team when Purchase Request form is submitted.
• Tagging of all Nominal & fixed asset at various locations as per audit requirements.
• Support Finance Division in bi-annually asset audit.
• Support Finance Division to coordinate with respective departments to submit late/missing invoices.

Requirements:

• Diploma in Business Studies/Administration or equivalent.
• At Least 1 year of experience in similar capacity (with an emphasis on good administrative skills, particularly on documentation.
• Ability to work independently.
• Possess good interpersonal and communication skills.

Additional Information:

• 5-day work week (Mon to Fri)
• Working Hours: 8:00am to 5:15pm OR 8:30am to 5:45pm
• Shuttle bus transport provided at Tanah Merah MRT Station

*Terms & conditions apply.

We regret that only shortlisted candidates will be notified.