Admin and Accounts Executive

NEW DELI FOOD TRADING PTE. LTD.; Singapore; On-site; SGD 28,000 - 40,000; Full time

Benefits offered by this job

Restaurant d'entreprise

Job summary

NEW DELI FOOD TRADING PTE. LTD. is seeking a responsible Admin & Accounts Executive to support daily operations in Singapore. You will handle purchasing coordination, basic accounting, bank reconciliation, and follow up on outstanding payments from customers.

The role requires meticulous organisation, comfort with numbers, and proactive communication with suppliers and customers to ensure smooth operations. Prior admin or accounting experience is preferred, and Excel proficiency is essential.

Qualifications

• Minimum GCE O-Level or equivalent qualification.
• Prior experience in administration, accounts, or purchasing preferred.
• Basic knowledge of accounting and bank reconciliation.
• Proficient in Excel and general computer applications.
• Independent, responsible and eager to learn.

Responsibilities

• Prepare and process purchase orders based on business requirements.
• Follow up on outstanding purchases and payment schedules.
• Maintain supplier information and records.
• Assist checking supplier invoices against PO and delivery notes.
• Perform daily entries for invoices, receipts, and payments.
• Assist with bank reconciliation and accounts receivable/payable.
• Maintain filing of financial documents and records.
• Support daily admin tasks and ad-hoc duties.

Skills

Attention to detail

Multitasking

Effective communication

Proactive follow-up

Independent working

Education

GCE O-Level / Nitec or equivalent

Tools

Microsoft Excel

Accounting software

ERP systems

Job description

About the Role

We are looking for a responsible and detail-oriented Admin & Accounts Executive to support our daily business operations. The role involves purchasing coordination, general administrative duties, basic accounting, bank reconciliation, and following up on outstanding payments from customers.

The ideal candidate should be organised, comfortable working with numbers, and pro-active in following up with suppliers and customers to ensure smooth daily operations.

Key Responsibilities

1. Purchasing & Supplier Coordination

• Prepare and process purchase orders based on business requirements.
• Follow up on outstanding purchases.
• Maintain accurate purchasing records and supplier information.
• Assist in checking supplier invoices against purchase orders and delivery records.

2. Accounts & Finance

• Perform daily entry for invoices, receipts, payments, and other accounting transactions.
• Assist with bank reconciliation and ensure transactions are properly recorded.
• Monitor accounts receivable and accounts payable.
• Follow up with customers on outstanding invoices and overdue payments.
• Coordinate with suppliers regarding payment schedules and outstanding bills.
• Assist in preparing payment records and basic accounts reports.
• Maintain proper filing of financial documents and records.

3. General Administration

• Perform simple data entry and update records in the company's system.
• Maintain and organise documents, invoices, purchase orders, and delivery records.
• Assist with daily administrative tasks and operational paperwork.
• Support the team in other ad-hoc duties when required.

Requirements

• Minimum GCE 'O'Level, Nitec, or equivalent qualification.
• Prior experience in administration, accounts, or purchasing is preferred.
• Basic knowledge of accounting and bank reconciliation.
• Proficient in Microsoft Excel and general computer applications.
• Meticulous, organised, and able to manage multiple tasks.
• Good communication skills and confidence in following up with customers and suppliers.
• Independent, responsible, and willing to learn.
• Experience with accounting software or ERP systems is an advantage.