Administrative Assistant

Leads Specialist Services Pte Ltd; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Leads Specialist Services Pte Ltd is seeking an organized administrator to handle a range of office tasks in Singapore. The role involves filing, scanning, mail distribution, data entry, and assisting with monthly reports and expenses.

You will coordinate meetings, prepare slides/minutes, support onboarding, arrange events and trainings, and provide general support to senior staff. A proactive, reliable team player is ideal for this busy role.

Responsibilities

• Carry out administrative duties such as filing, scanning, photocopying etc.
• Sort out letters and mails for distribution.
• Follow up on clients’ documents for submissions.
• Preparation of monthly performance reports, data entry.
• Book meeting rooms. Coordinate monthly meetings and online conferences.
• Preparation of meeting slides and minutes.
• Procurement of office supplies, stationery.
• Monthly compilation and filing of Company expenses, accounts.
• Assist in coordinating for events, trainings when needed.
• General administrative support for Associate Directors and Managers when required.
• Assist in the onboarding process for new hires.
• Perform any ad-hoc duties as assigned

Job description

• Carry out administrative duties such as filing, scanning, photocopying etc.
• Sort out letters and mails for distribution.
• Follow up on clients’ documents for submissions.
• Preparation of monthly performance reports, data entry.
• Book meeting rooms. Coordinate monthly meetings and online conferences.
• Preparation of meeting slides and minutes.
• Procurement of office supplies, stationery.
• Monthly compilation and filing of Company expenses, accounts.
• Assist in coordinating for events, trainings when needed.
• General administrative support for Associate Directors and Managers when required.
• Assist in the onboarding process for new hires.
• Perform any ad-hoc duties as assigned