Admin Assistant

CLEAN NOW PTE. LTD.; Singapore; On-site; SGD 30,000 - 54,000; Full time

Job summary

CLEAN NOW PTE. LTD. is seeking a proactive Administrative Assistant to provide essential support for daily office operations in Singapore. You will answer calls, schedule meetings, manage documents, and assist visitors to ensure smooth workflow.

Responsibilities include handling administrative tasks such as filing, typing, scanning, and coordinating with teams. The role emphasizes professional communication, organization, and timely task execution, contributing to efficient office performance.

Responsibilities

• Provides administrative support to ensure office efficiency.
• Answers calls, schedules meetings, and supports visitors.
• Performs filing, typing, scanning, and other admin duties.
• Schedules and assigns admin projects to expedit e work.
• Maintains polite, professional communication by phone, email, and mail.
• Supports the team through organization and clear communication.
• Develops staff by providing information and learning opportunities.
• Ensures equipment runs smoothly via preventive maintenance and upkeep.
• Provides information by answering questions and requests.
• Manages work passes: apply/renew permits and book courses.
• Assists in project documentation.

Skills

Communication skills

Administrative support

Scheduling

Job description

Jobscope

• Provides administrative support to ensure efficient operation of office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Manage to do work pass related job such as apply permit, renew permit, booking related course to the worker.
• Assist in project documentation.