Administrative Assistant

TOB GLASS SPECIALIST; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction subcontractor in Singapore is looking for an Admin / Accounts Assistant. The role requires procurement and supplier coordination, inventory management, and administrative support. Candidates should have a diploma and basic knowledge of procurement processes. Proficiency in Microsoft Excel and Word is essential, while familiarity with accounting software like AutoCount is an advantage. The salary offered ranges from SGD $2,000 to $3,000 depending on experience, along with CPF contributions where applicable.

Benefits

CPF contributions

Qualifications

• Diploma level education required.
• Basic knowledge of procurement and inventory tracking.
• Familiarity with Microsoft Excel, Word, and basic accounting software preferred.

Responsibilities

• Prepare and place purchase orders for materials.
• Maintain inventory records for materials.
• Assist with invoice checking, matching POs and delivery orders.

Skills

Procurement knowledge

Inventory management

Organizational skills

Communication

Microsoft Excel

Microsoft Word

Education

Diploma

Tools

AutoCount

Xero

QuickBooks

Job description

Admin / Accounts Assistant

(Glass & Aluminium Subcontractor)

Location: Singapore
Employment Type: Full-time

Industry: Glass & Aluminium / Construction Subcontractor

Key Responsibilities

Procurement & Supplier Coordination

• Prepare and place purchase orders for glass, aluminium, hardware, and related materials

• Follow up and chase suppliers on order status, delivery schedules, and outstanding items

• Liaise with suppliers on pricing, invoices, and delivery discrepancies

Inventory Management

• Maintain inventory records for materials in and out of warehouse/site

• Coordinate with site supervisors on material issuance and returns

• Assist to develop digital inventory management system and ensure inventory records are accurate and updated regularly

Administrative & Accounts Support

• Assist with invoice checking, matching POs and delivery orders

• Support basic accounts tasks such as data entry, filing, and record keeping and look into digitalisation of processes

General Support

• Assist management with ad-hoc administrative and operational tasks as required

• Support coordination between office, site teams, and suppliers

Requirements

• Diploma

• Basic knowledge of procurement and inventory tracking

• Familiar with Microsoft Excel, Word, and basic accounting software (e.g. AutoCount, Xero, QuickBooks – advantage)

• Able to work independently and follow up matters proactively

• Good organisational skills and attention to detail

• Comfortable communicating with suppliers and site personnel

• Ability to handle multiple tasks and meet deadlines

Preferred (Advantage)

• Familiar with delivery orders (DO), purchase orders (PO), and invoices

• Mandarin-speaking (to liaise with suppliers) preferred
• Passionate to automate manual tasks and digitalise workflows to improve processes

Salary & Benefits

• Salary: SGD $2,000 – $3,000 (commensurate with experience)

• CPF contributions (if applicable)