Administrative Assistant

GREATSTONE CONSTRUCTION PTE. LTD.; Serangoon Garden Circus; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction firm in Singapore is looking for an Administrative Assistant to handle office tasks such as filing, scheduling, and travel arrangements. Candidates should be skilled in providing support to ensure a positive experience for staff and visitors. Key responsibilities include managing communications, maintaining office order, and assisting in various administrative tasks. This role demands professionalism and strong organizational skills.

Responsibilities

• Handling office tasks, such as filing and generating reports.
• Providing real-time scheduling support by booking appointments.
• Making travel arrangements, such as booking flights and accommodations.
• Screening phone calls and routing callers appropriately.
• Using computers to generate reports and conduct research.
• Greet and assist visitors professionally.
• Maintain polite communication via phone and email.
• Anticipate the needs of others for a positive experience.

Job description

Administrative Assistant

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.