ADMINISTRATION MANAGER

BUILDWORKS AIRCON PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A Singapore-based company is seeking an individual to support the Administration Manager by managing administrative tasks and leading a team. Responsibilities include assisting in recruitment, training, and ensuring smooth operations. Ideal candidates will have previous experience in team management and possess strong communication skills.

Qualifications

• Experience in managing administration activities.
• Strong communication skills and ability to manage a team.
• Ability to maintain accurate records and control expenses.

Responsibilities

• Support the Administration Manager in managing overall activities.
• Assist in recruitment and training of team members.
• Prepare presentations and manage communications.

Skills

Team management

Administration

Communication

Job description

Responsibilities to staff and direct the team

• support the Administration Manager with responsibility for the overall management of administration activities of the organisation
• meet your targets and those of the team as awhole
• smooth running of the of administrativefunction and of the team
• contribute to training and development of theteam
• achieve maximum profitability and growth inaccordance with organisation plans

Day to day responsibilities as agreed with your Line Manager to include

• assist Line Manager in managing the overallgeneral administration activities to theorganisation to include filing, data entry, typingand assisting in the management ofcommunications and paperwork, managingdiaries, assisting with travelarrangements/organisation, looking aftervisitors and assisting with general reception andtelephone duties
• assist Line Manager in the recruitment of teammembers, subject to agreed criteria
• assist Line Manager to train and appraiseindividual team members to ensure targets are met
• performance and development of teammembers
• reporting (content and format as agreed) on amonthly basis to Line Manager and AccountManagers
• assist in developing plans for team activities toinclude strategy to achieve agreed targets andimprovement.
• prepare and agree individual action plans andtargets for all team members
• assist in the development and preparation ofthe organisation’s strategy and general businessplanning
• prepare and agree presentations andproposals
• delegate authority and responsibility to teamwith supervision, accountability and review
• maintain contact with client/customers forfeedback and to obtain client/customersatisfaction
• set an example for team members ofcommitment, activities, work ethics and habitsand personal character
• maintain accurate records as directed
• control expenses to meet agreed budgetarycontrols
• adhere to all organisation policies andprocedures
• interact and co-operate with the all membersof the organisation and its suppliers andclients/customers