Administration Manager

AEPACS RESOURCES PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A construction firm in Singapore is seeking an Administration Manager to support the Engineering team. The role involves administrative tasks and accounting functions, including full set account responsibilities using the AutoCount system. Candidates should have at least 2 years of experience, strong communication, and leadership skills, and must be proficient in MS Office. The position may require working weekends and public holidays as needed.

Qualifications

• Minimum 2 years of relevant work experience.
• Experience in using AutoCount for accounting tasks.
• Strong interpersonal skills to deal with diverse individuals.

Responsibilities

• Prepare monthly CPF contributions and employee salary vouchers.
• Provide administrative support to the construction team.
• Manage accounts payable and receivable tasks.
• Maintain accurate records of project expenses and invoices.
• Monitor inventory levels and initiate reorders as necessary.

Skills

Proficiency in AutoCount system

Strong communication skills

Leadership skills

Organizational skills

Ability to multitask

Education

Higher education in any field

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Overview

Responsibility: We are seeking an Administration Manager to support to our Engineering team. This role requires proficiency in both administrative tasks and accounting functions, including full set account responsibilities using the AutoCount system. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Location: BOON LAY

Responsibilities

• Prepare and submit monthly CPF contribution, employee salary voucher.
• Liaise with relevant Auditor.
• Read carpentry sketches and blueprints to build for calculation materials order.
• Provide administrative support to the construction team, including managing correspondence, answering phones, scheduling appointments, and organizing meetings.
• Assist in the preparation of documents, reports, and presentations related to construction projects, utilizing AutoCount system for accounting-related tasks.
• Maintain accurate records of project expenses, invoices, and receipts, ensuring compliance with company policies and accounting standards.
• Handle accounts payable and receivable tasks, including processing payments, reconciling financial statements, and managing vendor relationships.
• Assist with payroll processing and employee expense reimbursements, ensuring accuracy and timeliness.
• Liaise with suppliers, subcontractors, and clients to coordinate deliveries, payments, and project updates, maintaining positive relationships and clear communication.
• Monitor inventory levels of construction materials and supplies, initiating reorders as needed to ensure timely project completion.
• Provide general administrative support to the construction team, including data entry, filing, and photocopying.
• Ensure compliance with company policies, procedures, and regulatory requirements, maintaining confidentiality and integrity in handling sensitive information.
• Collaborate effectively with colleagues to achieve team goals and objectives, contributing to a positive and productive work environment.
• Able to work overtime, public holiday or weekend if required.

Requirements

• At least 2 Year(s) of working experience in related field.
• Proficiency in using the AutoCount system for accounting tasks, with experience in full set of accounts.
• Proficient in MS Office Word, Excel and PowerPoint.
• Candidate must possess at least higher Education or higher in any field.
• Strong leadership skills and management competencies.
• Strategic & critical thinking as well as decision-making and negotiation skills.
• Able to adapt, prioritize, exercise initiative, manage pressure, multitask and work independently in a high-pressure environment.
• Excellent organizational and coordination skills, including communication and interpersonal skills to deal with a diverse spectrum of people.
• Able to work on weekends and public holidays, and rotation shift (24-hour).